Zoom Recording and Student Privacy

You may have Zoom class recordings you'd like to share with students in a subsequent class. This is possible under FERPA as long as no students from your earlier class appear in the recording. There are two ways to avoid recording students in Zoom. These depend on whether you record to the Zoom Cloud or locally to your computer.

Note: to control a meeting’s recorded layout, you must be the host or participant who starts the recording. You should also make sure your Zoom desktop client is up-to-date. Check for updates by clicking your profile image in the upper right corner of the Zoom desktop app. Toward the bottom of that menu, select Updates.

For Zoom Cloud recordings

For recording to the cloud, use the "Spotlight" option. This lets you choose up to 9 participants to appear in the recording, so it's great for when you have guest speakers. Learn more about the Spotlight option in the Zoom Help Center. For student discussions, you can either pause the recording or use breakout rooms. You can also edit out student discussion segments from the recording later, by uploading it to Media Space. Once you've logged into your Kaltura Media Space at least once (at https://media.pdx.edu/ ) all your Zoom Cloud recordings are backed up there. This makes it convenient to use the Media Space video editor.

For local recordings

If you record locally to your computer, the "Pin" function allows you to select specific video thumbnails to display. Other participants may see the full gallery, but your recording will show only the video(s) you pin. Learn more about the Pin options in the Zoom Help Center. You'll still need to pause recording for student discussions, move them to a breakout room, or edit them out later.

The Zoom Help Center also has a FAQ list about local and cloud recording layouts.

Recorded videos are most effective when short, so look for key presentations, demonstrations, or explanations to share in later courses rather than following a "lecture capture" model.

Create an Assignment Rubric

Rubrics can be used for two things: to communicate evaluation criteria to students, and to calculate student grades that are clearly aligned with those criteria. For information on writing rubrics, please see our Assessment Methods article. This tutorial is for the process of setting up an analytic rubric. (The Holistic option uses a single criterion to assess overall achievement using a percentage or text feedback only, as for mastery learning.)

  1. Navigate to the Rubrics tool. You can do this two ways. From Course Admin, scroll down to the Assessment area and select Rubrics.

    From Activities, select Assignments and then click on the assignment you want to create a rubric for. Click Edit Assignment. The link to create a new rubric in the new Assignment interface is in the right panel called Evaluation and Feedback.

    In the old Assignment interface it's located in the Properties tab under Evaluation and Feedback.
  2. Enter a name and and optional description of your rubric.
  3. In the Type menu select Analytic and then choose how many evaluation criteria and levels of achievement you need. Use the plus sign to add levels and the trash can icon to remove them.

    Use the + Add Criterion link to add criteria. You can add or remove these later, too.
  4. Select whether you want to generate a score in points or text feedback only. You can also select Custom Points. This lets you create a different point scale for each criterion instead of using the same scale for each one.
  5. To add a new Criteria Group, select that button. This allows you to segment your evaluation criteria (for example you could separate writing mechanics from content).
  6. The Overall Score displays the students total. You can manually override these totals, but you must click to activate the final score in order for it to auto-populate a grade item.
  7. Under Options, you can set rubric and score visibility. We recommend that rubrics are visible to students (for transparent learning objectives). You can, however, opt to hide the rubric score and show only text feedback.
    Note: you can't change the visibility of a rubric from an assignment, you must navigate to the rubric tool (Course Admin > Rubrics). Also, the Include rubric feedback in overall feedback choice must be made before you've scored any assignments - it can't be changed after that. If you select Rubric is hidden from students until feedback is published, learners can't see the rubric at all until you submit the evaluation and feedback.
  8. Leave the default option to allow new associations. This means the rubric can be associated with activities.
    Note: after you associate a rubric with an activity, you can't edit or delete the rubric. To make changes after associating it with a tool, you have to change the rubric’s status to “Archived” and then copy the rubric and make your changes to the new copy.
  9. Click Close. You'll see that the rubric is now Published. To change this, select the dropdown arrow and select Status.

Share Zoom Recordings

When you set a Zoom Cloud recording settings to Share, it generates a link you can make public or restrict to PSU users.

  1. Sign in to your Zoom web portal at pdx.zoom.us
    In the navigation menu on the left, click Recordings.
    Click the Share button on the right of the recording you want to make available.
  2. This displays setting options:
  3. Share this recording: Allows the recording to be shared publicly or internally. Switch the toggle off if you want the recording to be private. If you share the recording, Zoom will create a web page where visitors can view the cloud recording.
    Add expiry date to the link: Allows you to set number of days or specific date when the link will expire for viewers.
    Viewers can download: Allows viewers to download the video in addition to viewing it online.
    Viewers can see transcript: Allows viewers to see the auto transcript if Zoom was able to process one.
    On-demand(Registration Required): Requires users to enter their name and email address before viewing or downloading the recording. The host will be able to download a report with this information.
    Password protection: Requires users to enter a password before viewing or downloading the recording. After toggling this to on, enter a custom password and click Save.
    Copy sharing information to clipboard: Copies the link and password (if enabled) to your cloud recording. Share this information to allow others to view the cloud recording.
  4. Click Done to save these settings.

This article was last updated on Feb 11, 2021 @ 12:35 pm.

Create a Random Set of Quiz Questions

You can create a Pool of randomized questions to display in a quiz so each student sees a different selection. The easiest way to keep track of which questions are being randomized is to first create a Section in the Question Library containing the questions you want to draw your random Pool from. A Section works like a folder so you can organize the questions in your Library.

The best sequence is to begin by creating a Section if you don't already have one. You'll use this to contain your full set of possible questions.

  1. Navigate to Activities > Quizzes.
  2. Select Question Library from the top three tabs
  3. Select New > Section.
  4. Name and save the Section. You can check the "Hide section title from learners" checkbox unless you want students to be aware of a specific category of questions.
  5. If the questions you need are not yet in your Question Library, select Import > Browse Existing Questions or Upload to select a CSV file (template is provided). Note: If you will import from a Quiz, be sure to notice the Source: menu on the right, where you select the quiz you want to import from.
  6. If the questions you want to randomize are already in the Library, select each question checkbox, click "Move" and then select the new Section folder icon.
  7. Click Done Editing Questions to return to your Manage Quizzes list.
  8. On the Manage Quizzes page, click the down-arrow after the name of the quiz where you want to create a randomized question pool. Select Edit.
  9. Click Add/Edit Questions.
  10. From the New button, click Question Pool.
  11. Enter a Question Pool Title, the Number of Questions to Select, and the Points per Question.
  12. Click Browse Question Library and select the checkbox for the Section you created for this Pool (you can also simply select questions from your Library).
  13. Click Import. You will now see the full set of questions on the left and the randomly selected questions on the right. To refresh this random selection, click the circular arrows icon in the top right corner. When you are satisfied with the selection, click the Save button.

Watch how to create a quiz with a random set of questions.

This article was last updated on Feb 10, 2021 @ 6:18 pm.

The Quiz Question Library

This is a repository for storing questions you can reuse or draw from to randomize questions in a quiz. Consolidating questions within Question Library enables you to transfer questions to new courses using Import/Export/Copy Course Components. You can also import questions from a CSV file or a learning object repository. You can create questions in the Library and then import them into a quiz. You can also import questions from existing quizzes into your Library.

When you import questions from Question Library into a quiz, you create a duplicate version of the questions. One version of the questions resides in the quiz and the original version resides in Question Library. For example, if you import a question from the Library into a quiz and later delete it from that quiz, it will still be in your Library. They are not entirely independent, however: if you want to delete a question from the Library, you must delete it from any quiz in that course where it's been added.

Important: when copying a quiz with associations to the Question Library to a new course, you should also copy the Question Library.

Import quiz questions into the Question Library

  1. Navigate to Activities > Quizzes and select the Question Library Tab.
  2. To group questions by course or topic, select New > Section. Name the section and select Save.
  3. Select Import and click Browse Existing Questions. In the upper right corner, open the Source menu and select the name of the quiz you will import questions from.
  4. Check the box for each question you want to move into the Library.
  5. Click Import.

Import questions from the Question Library into a quiz

  1. Navigate to Activities > Quizzes and select Edit for the quiz you will import questions to.
  2. For a new quiz, open the Import menu and select Browse Question Library.
  3. For an existing quiz, select Add/Edit Questions.
  4. Select Import and then Browse Question Library.
  5. Check the box for each question or section you want to import, and click Import.
  6. Save the quiz.

Watch a video on the benefits of the Question Library.

Watch a video on adding questions from other courses to the Question Library.

This article was last updated on Feb 10, 2021 @ 6:21 pm.

D2L Student Analytics

D2L has several ways to get quantitative information about student activity in your course. The caveat with these analytics is that they only show interaction with software. Seeing that a student clicked on a page and left it open for an hour really tells you nothing about their learning. That said, seeing that a student hasn’t touched anything in D2L for two weeks is a clear red flag.

Class Progress

The place to get an overview of student activity is Class Progress. Select Course Admin in your home page navigation and then find the Class Progress link in the Learner Management area. This gives you a high-level view of Content Completed, Logins, and Grades for each student.
Class Progress link

Click on the name of any student you’re concerned about. This gives you a list of each area of your D2L course they’ve interacted with, including last-visited dates. You need to click the small “caret” to the right of each D2L tool to open the details panel. It can be useful to compare the last three items: Course Access, Login History and System Access History. This will indicate if a student is logging into other D2L courses but not yours.

Class Progress for an individual student can also be viewed from your Classlist, by selecting View Progress from the student’s “context menu” (opened with the small caret after their name).
Student Progress


To focus on how students are interacting with course Content, start by clicking the Table of Contents link in the left panel of your Content area. In the center panel, open the Related Tools menu to select View Reports.

This opens in the Content tab, which lists every page in your course, the number of students who have visited each one, and the average time spent there. Clicking the “users visited” number for a page shows you details by student.


You can get an overview of your students’ Discussion activity by opening the context menu for a Topic. Click the caret at the end of the Topic title, and select View Topic Statistics.

This shows you the threads posted by each student, and which threads they have “read” (meaning they’ve opened the thread or marked it as read).


Lastly, you can see statistics on Quiz results by clicking the context menu of the quiz and selecting Statistics. The User Stats tab shows an aggregated bar chart and each student’s score. The Question Stats shows score percentages by question, and the question details tab shows the questions themselves, so you can identify any problem questions.

This article was last updated on Feb 5, 2021 @ 6:06 pm.

Digital Pedagogy Tools and Resources

D2L Brightspace

The current Learning Management System (LMS) at PSU is D2L Brightspace. If you’re new to teaching with LMS software, the learning curve may be fairly steep and we strongly recommend contacting the OAI Faculty Support Desk to schedule one-on-one training. This is particularly important if your department requires you to teach a pre-existing D2L course. If you’ve used another LMS like Canvas, Blackboard, or Moodle, you can start by exploring our D2L Essentials tutorial list.

Kaltura Media Space

Every PSU instructor and student has an account with our Kaltura streaming media server, Kaltura Media Space. This is integrated with the Kaltura Capture desktop application for screen and webcam recording. Media Space is also integrated with the PSU Zoom account, so once you activate your Media Space account by logging in at least once, all your Zoom Cloud recordings will be backed up in your Media Space area, called My Media. You can use PSU Media Space to share videos you create for any purpose allowed by copyright law. This usually does not include uploading full-length commercial media to share in online classes. For information on how to stream commercial media, see below for Library resources. To login, visit media.pdx.edu and authenticate with your Odin credentials and Duo.  We strongly recommend you use the Kaltura Media Space rather than Vimeo or YouTube. This is because KMS lets you:

  • Edit machine-generated captioning (YouTube's auto-generated captions do not meet legal accessibility requirements, and we are not able to offer captioning of YouTube videos)
  • Have more privacy and focus (YouTube’s encourages sharing and distraction)
  • Create built in video quizzes
  • Create full-featured screencasts
  • Create multiple channels for collaboration and external projects. (YouTube allows one channel per account)

Kaltura Media Space Captioning

There are two ways to caption videos for accessibility. The tutorial on this site covers the KMS machine-generated captioning, which you can then edit and enable. You may also request service-generated captions by filling out the OAI media captioning request form. This can take several weeks depending on demand, and should be used for videos you expect to teach with more than once. A separate form must be filled out for each video due to the service-billing workflow.

Kaltura Media Capture

After activating your Media Space account you can download the Kaltura screen recording app, which allows you to capture and record audio, video from your webcam, and/or your desktop. You can upload your recordings directly to Media Space from the Kaltura Capture Library.
Kaltura MediaSpace (PSU Media Space) overview


Every instructor and student has access to the PSU Zoom account. To begin, download the Zoom Meetings desktop “client” application and sign in with your PSU Odin account. The desktop client has the full set of available features and should be updated bimonthly, since Zoom continues to add features and integrations. In addition to the tutorials on this site, Zoom has numerous video tutorials and support articles on their Help Center site. If you’re teaching in D2L, we strongly recommend scheduling your meetings in the D2L Zoom Meeting area. Students can easily find these links, along with links to recorded meetings, which are automatically posted there shortly after the session ends. Be aware that Zoom Cloud recordings are stored only for 120 days. If you will need them after that, make sure you've logged into your Kaltura Media Space account at least once to activate it. Zoom Cloud recordings will then automatically be backed up in your My Media area.

PSU Gmail

If you're new faculty, make sure to begin checking your PSU Gmail account regularly at mail.pdx.edu. Your PSU Google account also gives you access to the full G Suite of apps for education. You can easily communicate with all the students in your courses by using an automatically-generated Google Group email address. We recommend contacting students as early as possible before each term starts with a syllabus and brief introduction.
Send an email to your classlist using Google Groups

Google G Suite for Education

All PSU faculty, students, and staff have access to the full suite of Google applications using their PSU Gmail address and Odin login credentials. This includes Google Groups, Drive, Docs, Sheets and Slides. It’s advisable to use your PSU Google account for teaching-related Google materials since these are easily shared with students and colleagues. You can always share or transfer ownership with a personal Google account as needed. The Office of Information Technology (OIT) provides PSU G Suite application workshops.

Google Meet (Hangouts)

As an alternative to Zoom, you may schedule course video meetings in Google. This is not advised if you’re teaching in D2L, however, since Zoom meetings scheduled from D2L are easily accessed by students.
Google Meet information (PSU)
Google Hangouts Meet Learning Center (Google Support)

Google Forms

These can be used to survey your students, gather feedback on learning, let students peer- or self-review, and evaluate their course experience. Most users find Google forms easier to use than D2L surveys, but they lack the sophistication and reporting options of Qualtrics. How to Create Google Forms (Google Support)

Google Classroom

Google Classroom is a virtual classroom that utilizes Google Groups, Drive, Docs, Sheets and Slides. This is not directly supported by OAI but there are myriad online resources since it's used widely by K-12 teachers. To access Classroom, go to classroom.google.com and sign in with your Odin account credentials.
Google Classroom overview information (PSU)
Classroom Help (Google Support)


PebblePad is an online portfolio platform that lets students document skills, learning, and creativity. PSU students, staff, and faculty have automatic access to PebblePad as through their Odin account. You can use customizable templates to create portfolio pages and workbooks. Instructors can add PebblePad to D2L courses, assign projects and provide feedback. PebblePad is also a popular option for faculty developing promotion and tenure files. In addtion to the tutorials on this site you can learn more at PebblePad Help.


Qualtrics is a survey application with many ways to capture, analyze, and share survey data. You can sign in to use it here: portlandstate.qualtrics.com.
Tutorials: Create surveys with Google Forms or Qualtrics (PSU)

Microsoft Office

All PSU faculty, staff and students have access to Microsoft Office applications (including Word, PowerPoint, and Excel) by following the directions on the Microsoft Office at PSU page. After leaving PSU, students have a grace period of one year, and employees have a grace period of 24 hours, until their Microsoft account and the Microsoft Office suite is disabled.

Using non-supported applications for teaching

As stewards of PSU’s digital learning environment, OAI is always exploring new teaching and learning platforms and apps. We take a risk-minimization approach to accessibility, with the goal of full inclusivity. You're welcome to use additional digital tools you feel are effective for teaching, but should make sure to check with your Department and the Disability Resource Center. Software that has not been piloted and adopted campus-wide is not supported by help-desk staff, so you'll need to troubleshoot on your own.

Hypothes.is is a social annotation platform that allows users to annotate web content. Annotations can be saved as private, shared to a group, or shared publicly. Faculty can use hypothes.is to drive critical annotation and discussion of digital content and encourage collaborative critical reading practices. You may contact OAI to install it for use within D2L, but help desk staff are not trained to support it.

Flipgrid is a video-based discussion platform. It allows students to create short (up to 5 minute) video posts and share them in a threaded discussion forum. Video discussions can help online students feel connected to their classmates.

Pressbooks is e-book production software. It enables the presentation, sharing, discovery, and manipulation of longer form texts.  It also has a database of collected works to let readers discover other publications by the same author. Contact OAI to get an account, but remember that help desk staff are not trained to support it.

Voicethread lets students record audio, share images, videos, and other content as an alternative to text-only discussion. Students can add annotations and comments for multimedia interactivity. Teachers can enhance lessons with media and/or audio for language-related or UDL needs. Voicethread requires a license to use, and individual instructor licenses are available for purchase.

Know of a platform we should explore? Contact OAI with suggestions!

OIT Links and Resources

Free software available for PSU-owned computers

A range of software can be installed on PSU-owned computers using the Self-service software page. You can find a list of available software at Free software for PSU-owned computers. Self-service software cannot be accessed from PSU lab or personally owned computers.

Additional free software is available via PSU's RemoteApp for Enterprise Applications. There are also research computing resources available through OIT. Visit the Research Computing website for comprehensive information about the systems, software, and services available.

OIT also provides a handy A-Z list of Services, including links to platform and software documentation, and an Employee Guide to Working Remotely.

Library Resources and Equipment

The PSU Library offers a wide range of teaching resources, including subject-area research guides, electronic reserves creation, audiovisual media streaming databases, and equipment borrowing. Below is a list of links from their Faculty Services page.

Teaching & Classroom Support

Publishing & Research Support

Requesting & Borrowing Materials

Using the Google Class Time Calendar

You can now view the dates, times, and room locations of classes you're currently teaching through Google Calendar: cal.pdx.edu.
A tutorial for instructors and students is in the OIT Knowledge Base, which you can access here: PSU Class Time in Google Calendar.

For additional support for this tool, please contact the OIT Help Desk rather than OAI Support.

Allow Students to Retake Only Incorrectly Answered Quiz Questions

In the Quiz tool, you can now let students retake a quiz showing only the questions they previously answered incorrectly.

  1. Navigate to Activities > Quizzes.
  2. Create a new quiz or find the quiz you want to modify. Select the down-arrow after its name to open the context menu.
  3. Select Edit.
  4. Select the quiz Assessment tab.
  5. In the Attempts menu, select at least 2.
  6. Click the Apply button.
  7. Check the Retake Incorrect Questions Only box.
  8. Save the quiz.

Note that these questions are shown in the same order as the initial attempt, even for quizzes with an initially random question pool. This subsequent attempt can only increase a student's previous score. If you want to give students partial credit for questions that were not answered correctly on the first attempt, you can select Average in the Overall Grade Calculation menu.

Re-grade ("drop") a Quiz Question

D2L doesn't have a way to "curve" a quiz by dropping questions. Instead, it lets you re-grade a specific question so you can give credit to all students, or those with a particular answer.

Re-Grading a Quiz Attempt or Question in D2L Brightspace

  1. Click on Quizzes.
  2. Click the down arrow  to the right of the quiz that needs to be graded.
  3. Select Grade from the drop down menu.
  4. You'll be on the Users tab of the Grade quiz page. To grade by question click the Questions tab
  5. Select Update all Attempts.
  6. Click on the blue question text of the question you want to grade to open that question.
  7. You'll be on the Update All Attempts page. Next, determine the Grading type you want to use:

Give points to all participants:

  1. Select Give to all attempts ____ points.
  2. Enter in the text box how many points you wish to give them.
  3. If you want to leave a comment enter it in the comment box.
  4. Click on Save.
  5. Click Yes if you are sure you want to apply the points.
  6. If you need to adjust more questions click on Go Back to Questions.

Give points all participants with a specific answer:

  1. Select Give to attempts with answer A B points.
  2. Select from the drop down (letter A in step 1) the answer number that is listed above that you want to give points for.
  3. Enter in the text box (letter B in step 1) how many points you wish to give them.
  4. If you want to leave a comment enter it in the comment box.
  5. Click on Save.
  6. Click Yes if you are sure you want to apply the points. You will see a new entry in the modifications log.
  7. If you need to adjust more questions click on Go Back to Questions.