Upload your syllabus and link it to your homepage

For instructions on using the Syllabus tool in Canvas, see How do I use the Syllabus as an instructor?
The instructions below show the “Homepage 2 (minimal information with tool links)” available on Canvas Commons.

Upload your syllabus file to a module

  1. Select Modules in the course navigation.
    Modules in course navigation
  2. Select the + Module button.
    Add Module button
  3. Name the module and select the Add Module button.
    Add Module button.
  4. New modules are added to the bottom of your module list. You can drag it up using the 6-dot grid in the upper left corner.
    In a new module, you can upload files quickly by selecting the Drop files here… area. This opens your computer file directory.
  5. To add to an existing module, select the + icon to the right of the module heading.
    Add to module icon
  6. In the Add item menu, select the menu first labeled Assignments to view the full menu. Select File.
    Select files and syllabus.
  7. Your computer’s file directory will open. Select the syllabus file.
  8. Select the Add Item button to insert the syllabus file in this module.
  9. In your modules list, publish both the module and the file by selecting each empty circle to make them green check-marks.
    Published module and file.

Link your uploaded syllabus file to your home page

  1. On your home page, select the Edit button in the upper right corner.
    Home page Edit button.
  2. Scroll down in the edit window or drag it from the lower-right corner to resize.
    Editor scroll bar and resize handle.
  3. Position your cursor at the beginning or end of “Syllabus,” click and drag to highlight the word.
    Link text highlighted.
  4. In the top menubar of the editor, find the Link icon and select the “down” carat on the right. Then select Course Links.
    Link menu and Course Links item.
  5. In the Add menu, select the top menu labeled Links to open it.
  6. Select Files.
    Links menu open and Files selected.
  7. In the Files area, select the Course Files directory and find your syllabus file. Click the syllabus file once. (Double-clicking will add two links.)
    Course files and syllabus file selected.
  8. The “Syllabus” text on this page will now link directly to that file. (Alternatively, you could link to the module containing the syllabus.) Select the Home page Save button.
    Hyperlink created, Save button highlighted.
    Quicklinks on Home page.
  9. To add more quick links, repeat these steps.
    Note: for the Weekly Modules quick link, select the top module to display the full list.
    Note: to link directly to your Zoom meeting, first go to the Zoom area, select the meeting and copy the meeting URL to your clipboard. Then repeat the steps above but select External links instead of Course links. Enter the Zoom meeting URL and Save.

This article was last updated on Jan 6, 2022 @ 4:30 pm.


People: Student Inactive and Observer Roles

Back to Canvas Tutorials

At the beginning of term you may see two new student designations in your People course roster.

  1. Inactive. This means the student has withdrawn from the class but Banner has not yet removed them. This is temporary.
    Canvas student Inactive role
  2. Observing: nobody. This means the student is waitlisted and has “read only” access to the course. As in the classroom, students trying to get into a full class need to keep up with course activity during the add/drop period in case they get in. When that period is over, students not admitted will no longer be in your roster with this role.
    Canvas Observing role

This article was last updated on Jan 4, 2022 @ 11:35 am.


Add media to Canvas

Back to Canvas Tutorials

Media maybe added to a Canvas in several ways, depending on the source and how you want it displayed. When sharing media from Kaltura Media Space you must publish that file to unlisted rather than private.

  1. Upload a media file to play in a Canvas page.
  2. Record a media file to play in a Canvas page.
  3. Link to an external media source in the Rich Content Editor (note that the YouTube “App” option is not available).
  4. Link to an external media source from a Module.
    Note: for Media Space files and most other media hosts, select the “Load in a new tab” checkbox.
    Canvas add external URL to modules UI, Load in new tab checkbox.
  5. Embed external media by inserting embed code into the Rich Content Editor. (This works for Media Space videos with the same results as the next option).

Embed a Media Space video or audio with the Kaltura LTI menu option

  1. In your course, navigate to the page where you want to embed a file from your My Media list (make sure the file is published to unlisted).
  2. Select the Apps icon (an electrical plug) and select Embed Kaltura Media.
    Kaltura LTI icon and menu.
  3. Search for the media file you want, position your cursor in the Rich Content Editor where you want the media, and select the blue </>Embed button.
  4. Save and publish your page.

Note: the Kaltura Media Gallery option is not recommended for use in Canvas. Kaltura Video Quizzes may be used, but because browser settings can prevent some students from being assessed, it’s not recommended as a graded activity.

This article was last updated on Dec 15, 2021 @ 3:07 pm.


Select courses to show or hide on your Dashboard

Back to Canvas Tutorials

  1. Select Courses in the left Global navigation (green vertical bar).
  2. Select All Courses.
    Courses and All Courses links in navigation.
  3. Select the star icon for each course you want to show. Deselect the star icon for any course you don’t want to show.
    Star icons to the left of course titles.
  4. Return by selecting Dashboard in the global navigation bar.

This article was last updated on Nov 10, 2021 @ 2:28 pm.


Add PSU Canvas users to your course

Back to Canvas Tutorials

You can add anyone with a Odin ID to your Canvas course, as long as it is published and doesn’t have an End date in the past.

  1. In Course Navigation, click the People link.
    The People item in Canvas course navigation.
  2. In the upper right corner of the class list, select the +People button.
    The Add People button.
  3. Enter the PSU email address of the person you want to add. To add multiple users, enter their email addresses on a single line separated by commas.
  4. In the Role drop-down menu, assign the user(s) role.
  5. If necessary, assign the user(s) a course section. When adding multiple users at once, only one role and section can be assigned.
    Text box for entering user email addresses, drop-down menu to select role, and Next button.
  6. Select Next.
    Add Users button.
  7. If located, the user’s name displays. Select Add Users to finish.

This article was last updated on Nov 8, 2021 @ 6:41 pm.


Copy Materials Between Canvas Courses

Back to Canvas Tutorials

Two weeks before each term, new course shells with student enrollment are generated. As in D2L, you need to create or copy course materials into them. Canvas allows you to share course items to another of your own Canvas courses in two ways:

  • Directly from the Modules list. That process copies individual items or activities. It begins in the course you are copying materials from.
  • Using the Canvas Course Import tool. This exports larger selections from (or all of) one course to another. It begins in the course you want to copy materials into.

To copy material from or to a Canvas course in someone else’s account, you can use the Export Course Content tool. That creates an Export Package zip file that can be shared and uploaded with the Course Import tool. Courses and course elements can also be shared using Canvas Commons.

Note: Canvas course shells have a default file storage allocation of 20 gigabytes (20,000 MB). If your course contains more data than that, more space can be allocated by request to oai_support@pdx.edu.

Copy module items directly to another course

  1. In the course you want to copy materials from, select Modules from the left navigation menu.
    Modules menu item.
  2. On the right side of the list, select the three vertical dots aligned with the item you want to copy.
    Module item menu with Copy To highlighted.
  3. Select the Copy To… menu item.
  4. Select the course you want to copy this item to. You can also select a specific module to copy it into.
    Select a Course menu and Copy button.
  5. Select Copy.

Note: if you copy the same material again without changing the filename, edits made to the first copy will be overwritten.

Use the course import tool to copy all or selected materials from a Canvas course

  1. From the home page of the course you’re copying into, select Settings from the left course navigation menu.
  2. In the settings area, select Import Course Content from the right-side menu.
  3. From the Content Type menu, select Copy a Canvas Course.
  4. Search for the course you will copy from. You can select from a menu of courses on your Dashboard, or enter text to search by title.
  5. Select All content or Select specific content.
  6. (Optional) enter offset dates or select the +Substitution button to offset by day.
  7. Select the Import button.
  8. If you have selected the full course, the Current Jobs queue will show the course import status. If you are importing selected materials, click the Select Content button.
    Select Content button.
  9. In the Select Content window, you’ll see a list of content groups. If you select the checkbox for a group, all content in that group will be copied.
    Select Content menu.
  10. If you select the horizontal arrow, the group opens and you may select specific items.
  11. For nested content, repeat this step until you reach the item you want to copy.
  12. Select the Select Content button. This will return you to the Current Jobs list and indicate progress.


Login to Canvas

Back to Canvas Tutorials

Login to PSU’s Canvas account by navigating to canvas.pdx.edu. You will be prompted to authenticate with your PSU Odin name and password.

Note: if you were initially given a Canvas sandbox in our temporary Canvas installation, you’ll want to export that content and import it to a new sandbox at canvas.pdx.edu. You can request a new sandbox by emailing oai_support@pdx.edu.

Canvas login fields at canvas.pdx.edu

Two weeks before each term, new course shells with student enrollment are generated. As in D2L, you need to copy course materials into them. The Canvas Course Import process begins in the course you want to copy materials into.

Note: Canvas course shells have a default file storage allocation of 20 gigabytes (20,000 MB). If your course contains more data than that, more space can be allocated by request.

Copy all or selected materials from a Canvas course

  1. From the home page of the course you’re copying into, select Settings from the left course navigation menu.
  2. In the settings area, select Import Course Content from the right-side menu.
  3. From the Content Type menu, select Copy a Canvas Course.
  4. Search for the course you will copy from. You can select from a menu of courses on your Dashboard, or enter text to search by title.
  5. Select All content or Select specific content.
  6. (Optional) enter offset dates or select the +Substitution button to offset by day.
  7. Select the Import button.
  8. If you have selected the full course, the Current Jobs queue will show the course import status. If you are importing selected materials, click the Select Content button.
    Select Content button.
  9. In the Select Content window, you’ll see a list of content groups. If you select the checkbox for a group, all content in that group will be copied.
    Select Content menu.
  10. If you select the horizontal arrow, the group opens and you may select specific items.
  11. For nested content, repeat this step until you reach the item you want to copy.
  12. Select the Select Content button. This will return you to the Current Jobs list and indicate progress.

Copy module items to another course

Canvas also allows you to share course items to another of your courses directly from the Modules list.

  1. In the course you want to copy materials from, select Modules from the left navigation menu.
    Modules menu item.
  2. On the right side of the list, select the three vertical dots aligned with the item you want to copy.
    Module item menu with Copy To highlighted.
  3. Select the Copy To… menu item.
  4. Select the course you want to copy this item to. You can also select a specific module to copy it into.
    Select a Course menu and Copy button.
  5. Select Copy.

Note: if you copy the same material again without changing the filename, edits made to the first copy will be overwritten.


Trim or Clip a Video

Back to Media Space Tutorials
  1. Click on your name > My Media in the upper right corner.
  2. Find the video in the list and click the pencil icon to the right of the video.
  3. Click the Launch Editor button.
  4. Click the scissors icon to the left of the video.
  5. Find your video track below your video.
  6. Use the slider bars to the left and right to start and stop your video at the desired times.
  7. Click Save a Copy to create a clip of your video. This creates a new, revised version of the video, separate from the original media file.
  8. Alternatively, click Save to trim your video. This will override the existing media file and replace the original full file with your trimmed file.

Use the Manage Files Tool

The Manage Files tool is the file management system for your D2L course. From this area, the files in your course can be organized, renamed, or deleted. You can also upload or create additional course files here, and add them to a Content module.

To open the Manage Files tool, open your course and select the Course Admin button from the top navigation bar.

D2L Course Administration page with the Manage Files link highlighted.
D2L Manage Files tool with toolbars and file context menu highlighted.

In the top toolbar you can create a new file or folder, paste a copied file, or upload a new one.  In the secondary bar there are icons you select to cut, paste, delete, download, compress (zip) a folder, or create new content pages.

Each file also has a context menu, which you open with the small “down” carat after the filename. This has options to rename, copy, cut, delete, download, or add the file to a Content module.

If you create a new folder to organize files, be aware that moving existing course files into this folder will break any course links to that file. After moving, you need to navigate to that course link and re-link it to the relocated file.

To move existing files into a new folder, you select the file’s context menu and select Cut. Then select the folder’s context menu and select Paste Here.


Review your D2L Course Before Moving

Back to Migration Home

Not all D2L tools and features exist in Canvas.

Some D2L features aren’t available in Canvas. If these are in your D2L course, they will not copy over and you’ll need to find an alternative format in Canvas.

  • Checklists
  • Glossary
  • Intelligent Agents

Other features exist in Canvas but don’t copy over.

These course features need to be recreated in Canvas:

  • Release Conditions – these must be reconfigured in Canvas modules.
  • Groups - these must be recreated in Canvas.
  • Link descriptions – the description field for links in the Course Content area of D2L has no equivalent in Canvas, so that content does not get copied. Consider creating a new content page in D2L that includes both the link and the description.
  • Links to publisher resources and other LTI-integrated tools – many of these need to be manually re-linked in Canvas.
  • Media Space links or embeds – some of these do not copy over. This varies depending on how the media was linked in D2L. Links made with the Quicklink/Insert Stuff tool and a URL will copy to Canvas. Those made with the Add Kaltura Media option in D2L will need to be relinked or embedded in Canvas. (Add Video From Media Space to D2L Course Content)
  • Weighted gradebook – these configurations do not copy over. However, you will be able to use Assignment Groups to weight your final grade in Canvas.
  • D2L Quiz headers and footers – these do not have a Canvas equivalent. This content will not copy over and should be relocated in D2L to the quiz description area.
  • Quiz Question Library – nested Section folders do not copy over. Questions in subfolders are saved to the main folder.
  • Quizzes with randomized question pools – these copy over with all pool questions allocated to the quiz; randomization must be reconfigured in Canvas by creating Question Groups.

You will need to review and clean up the following:

  • Assignment Files

    Files attached to D2L assignment description fields will be copied if they were created with the Quicklink or Insert Stuff tools. Files attached using the Attach Files button below the description field will copy over but become detached from the assignment.
    To save time, check the filename of any files attached to assignments before exporting your course out of D2L. Make sure they’re easy to recognize so you can find and re-attach them in Canvas. You can also avoid this step by re-attaching the file in your D2L assignment using the Quicklink or Insert Stuff tool.

  • File Dates

    All copied course files are stripped of their original created/modified dates, which are replaced by the export date. To avoid confusion, you may want to use the D2L Manage Files tool to delete duplicate files, clarify filenames, or add version numbers to filenames.

  • Discussion Forum Descriptions

    Canvas does not use Forums to label and describe a category of Discussion topics. This means that any descriptive text entered for a D2L Forum won’t get copied. If needed, copy that text in D2L and add it to the appropriate Topic description text, since this will be copied into your new Canvas course.