Schedule a Zoom Meeting in the Client/Application

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Open the Zoom desktop client. Download and install it if needed and then sign in with your PSU credentials. The application has four tabs at the top: Home, Chat, Meetings, and Contacts.

  1. Select Meetings.
  2. Just below the row of tabs there is a small plus sign icon. Select that to open a menu.
  3. From the menu, select a scheduling option.

Zoom client meeting schedule interface.
Enter meeting details:

  • Title: Enter a descriptive title.
  • Description (optional): Enter an optional meeting description.
  • When: select date and time for the meeting to start.
  • Duration: Enter your planned duration. This will not cut off the meeting if you run over.
  • Time Zone: Confirm or select the correct timezone.
  • Recurring Meeting: Select this option to create a recurring meeting. Once selected, you’ll have the option to choose how often the meeting recurs, and when to stop repeating. Each occurrence will be listed in Canvas, but they will use the same meeting URL.
  • Registration: Deselect unless you need detailed attendee information from external guests.
  • Video: Choose whether the meeting host (you) and participants will join the meeting with video enabled or disabled. Users can enable or disable their video feed at any point during the meeting.
  • Audio: Ensure Both is selected.
Recommended Meeting Options:

  • Mute participants on entry (recommended for large classes).
  • Enable waiting room. This can be set to hold only non-PSU guests in your settings at pdx.zoom.us.
  • Select Record the meeting automatically in the cloud to share a recording link with students.
  • Restrict to authenticated users signed in with PSU Odins. You can adjust this for specific meetings when you expect external guests.

 

Select Save. In the Meetings window you can now select the Copy Invitation button to share your meeting link with guests.


Join a Zoom Meeting

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Note: Zoom works best via the Zoom app. You do not need administrator privileges to download and install the Zoom app on your computer. If you cannot download the app, you may join a meeting via the Zoom Web Client, which runs best in Google Chrome. (View more information about Zoom and browser compatibility.)

Download the Zoom App

Note: This step is only required the first time you join a meeting from your device. Once installed, you do not need to install the Zoom app for subsequent meetings.

  1. Download the appropriate Zoom app for your device at https://zoom.us/support/download

Join the Meeting

  1. Click the Zoom link for the meeting you would like to join.
    • The link will be shared with you from the meeting organizer.
    • If you are the meeting organizer, you can find the Zoom meeting link in your upcoming meetings list.
  2. Confirm the browser dialogue to launch Zoom. (Note: you may wish to check the box to “Always open these types of links in the associated app”.)
    Open zoom.us? Check box, always open these types of links in the associated app. Cancel and Open zoom.us buttons.
  3. Select your audio conference options. In most cases, you should choose “Join With Computer Audio,” which may be your only option. (Note: you may wish to check the box to “Automatically join audio by computer when joining a meeting”.)
    Join with computer audio button, test speaker and microphone option. Check box automatically join audio by computer when joining a meeting.

This article was last updated on Aug 6, 2021 @ 4:23 pm.


Getting Started with Zoom

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Zoom is videoconferencing software available to the PSU community. In addition to these instructions Zoom has a robust support site, including video tutorials.

Download the Zoom desktop “client” application

To effectively create and join Zoom meetings, you’ll download the Zoom Meeting Client (in this context, “client” means a small desktop application). Zoom meeting links can allow guests to “join from your browser.” We encourage you to deselect this option in your Zoom settings, since many features only work in the Desktop client. For example, students cannot be preassigned to breakout rooms if they join from a browser instead of the app.

Download the application here: https://zoom.us/download. You do not need administrator privileges to download and install it. You should also check for updates monthly. Zoom is adding features regularly and older versions may not support them.

Install and sign in to the desktop client

  1. To install, navigate to where you downloaded the installation file and open it. This will open a pop-up window.
  2. Select Sign In, then enter your Odin account information and authenticate with Duo.
  3. If prompted, confirm the browser dialogue box to open the application.

Zoom sign-in pop-up.

Settings in Zoom

In the upper-right corner of the Zoom application there is a small gear icon. Selecting this will open an application window with a range of setting options. For the full set of options you can select the blue View More Settings link at the bottom of this screen. This will launch the PSU Zoom web portal at pdx.zoom.us. This is where you can customize detailed meeting settings, edit scheduled meetings, see details about past meetings, and access your Zoom cloud recordings. Cloud recordings are saved for 90 days, but are also backed up in your PSU Media Space account at media,pdx.edu (make sure your account is active).

Zoom app settings.

Zoom in Canvas

If you are using Canvas, we strongly recommend scheduling course meetings within Canvas using the Canvas Zoom meetings integration. This stores meeting links and recording links in your course, making it easy for students to find them. Some meeting functions must be configured in the web portal, but it’s always best to create them in Canvas if you’re teaching there.

Note: OAI recommends the inclusion of a syllabus statement if you plan to record any of your Zoom meetings. See a recommended syllabus statement and learn more about FERPA implications of Zoom in our Zoom and FERPA guidance. You may also want to learn consider Zoom recording and student privacy.

This article was last updated on Jan 11, 2022 @ 4:08 pm.


Get Started with Google Forms

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You can use Google Forms to create forms, surveys, or even quizzes.

  1. Login to your PSU Google account.
  2. Navigate to https://docs.google.com/forms
  3. Click the icon to start a new blank form.
    Start a new blank form, + button.
  4. Add a title, optional description, and questions to your form.
  5. To add collaborators to help you develop your form, click the More menu (three vertical dots) in the upper right corner, and select Add Collaborators.
  6. When you are ready to collect responses, click the Send button for distribution options.
  7. For additional documentation, see Google Forms Support.

This article was last updated on Aug 9, 2021 @ 9:31 am.


Create Accessible Course Materials

When course materials — readings, videos, slides, websites, etc. — are accessible, all students benefit.

  • Students with disabilities can engage with your course materials without barriers, often using assistive technologies such as screen readers or closed captioning.
  • Even students without disabilities often use more than one device — such as a phone, tablet, laptop, or desktop — and may not have reliable internet access. Accessible materials help them, too.

To support all learners and comply with the Americans with Disabilities Act, it’s important to include accessibility throughout your course.

Note: At times, you may need to discuss accommodations with the Disability Resource Center.

Headings

For anyone who navigates from a keyboard, headings are important to quickly move through content on a page.

  • Use heading style H1 for only one heading on each page — typically the title or main subject of the page.
  • Use heading styles H2 through H6 to identify subsections.
  • Follow a logical nesting order and don’t exceed six levels.

Images

Images, graphics, diagrams, charts, and tables are key communication tools and can greatly enhance learning. For each image, include alternative text (alt-text) to describe the image to someone who uses a screen reader. Write your alt-text to describe:

  • The intended meaning or use of the image
  • Any included text or visual information (especially in diagrams)

Example: For an image of a cake to wish someone happy birthday, your alt-text might be, “Happy birthday! Vanilla cake with frosting and five candles.”

It’s important for alt-text to convey the same information as the image — so it’s best to include information-heavy items as readable text rather than images.

  • Include readable tables rather than images of tables. Make sure they have headings.
  • Write mathematical equations using mathematical software such as D2L’s Mathtype Editor.

    Note:
    Ask the Disability Resource Center about access to EquatIO, an institutionally licensed mathematical equation writing software.

Color

Color in a digital environment requires sufficient contrast between text and background — but don’t use text color as the sole means to communicate information. For example, “assignments in red are due on Thursday” would not be accessible. It would exclude people who don’t see the color red or who use screen readers. Instead, use bold or italic to emphasize or highlight important information.

Lists

Ordered and unordered lists are commonly used in content authoring. Be sure to use list tools to create them.

For ordered lists — in which numbers or letters indicate chronological or hierarchical items — a common mistake is typing each number or letter rather than using the list tool. This does not create a structured list that screen-reading software can use.

Don’t rely exclusively on lists for organization. For example, use accessible headings to begin each major section.

Document Formatting and Layout

Document types such as PowerPoint, PDF, Word, Google Docs, etc. are often part of course content. Consistency among documents is important for readability and findability. Here are a few guidelines to consider.

Make sure PDF documents are selectable, searchable, properly tagged, and in accurate reading order. If you create them by scanning paper, use OCR (optical character recognition) instead of creating an image. OCR allows each letter and word to be read by a screen reader and makes all text searchable. You can scan with OCR in the PSU library.

For all document types:

  • Don’t use underlined text for emphasis. It can be mistaken for a link. Use bold and italics instead.
  • Use the same style and navigation in all documents.
  • Make a document’s title easy to understand — both in the file name and in the H1-level heading within the document.

Checking Accessibility

With your course content in place, run an accessibility checker and address all the issues, errors, and warnings it raises. WebAim’s WAVE tool is a good choice. In D2L, you can run the built-in accessibility checker.


Flexible and Affordable Teaching Materials: Using OER

“Open Educational Resources (OER) are teaching, learning, and research resources released under an open license that permits their free use and repurposing by others. OER can be full courses, course materials, lesson plans, open textbooks, learning objects, videos, games, tests, software, or any other tool, material, or technique that supports access to knowledge.”SPARC (Scholarly Publishing and Academic Resources Coalition)

Consider using OER to:

  • Reduce textbook costs for students.
  • Increase access to course materials (e.g., available on-demand across devices).
  • Build collaboration (between educators, between students and educators).
  • Improve flexibility and material quality (e.g., tailored material for specific purposes, adding current content).

OER reduce barriers to education while increasing the quality of teaching and learning.

Where to Find OER Textbooks

  • In online textbook collections. OpenStax has free learning modules and textbooks both developed and peer-reviewed by educators. Open Textbook Library is another collection that pulls titles from multiple OER sources.
  • By discipline. OER textbooks serve many fields, including commonly required coursework and high-enrollment classes. The PSU Library curates materials by discipline.
  • By PSU faculty. PSU has its own publishing initiative, PDXOpen, which supports faculty in developing open-access textbooks.
  • Using search engines. Two great options to begin your search are OASIS and Mason OER Metafinder (MOM), which search across OER repositories and thousands of entries. These are particularly helpful for more advanced or specialized courses.

How to Use OER

Where to Find Other Forms of OER (and Free Teaching Materials)

Videos

  • Khan Academy: A collection of instructional videos, practice exercises, and other educational videos across many subject areas.
  • Moving Image Archive: Over a million free films, movies, and other videos. Many (but not all) are available for free download. Be sure to check for permissions information in the video description.
  • YouTube Education University: Primarily a collection of lectures in various disciplines. YouTube offers a filter so you can search for videos published under Creative Commons licensing.

Photos and Other Images

  • Wikimedia Commons: Openly licensed and public domain images and visual media hosted by Wikimedia.
  • Flickr: Many photos on Flickr are available for free use and editing with a Creative Commons license.
  • Unsplash and Pixabay: While all photos on these sites are free to use, photographers appreciate being credited to help expose their work. Crediting can simply be including the photographer’s name and a link to their profile and/or photo.
  • The Gender Spectrum Collection: Seeks to add gender diversity and representation to “stock” photos for lecture slides, presentations, and so on. Free to use for educational, non-commercial purposes, but requires you credit the photographer and use photos without editing.

Books and Other Literature

  • Bloomsbury Academic: A collection of books and digital resources in the humanities, social sciences, and visual arts.
  • Project Gutenberg: Over 58,000 free eBooks digitized and proofread by volunteers, with a focus on older works for which U.S. copyright has expired.

Supplemental Materials

  • OER Commons: “A public digital library of open educational resources,” including syllabi, lesson plans, assignments, modules, textbooks, etc.


Use Advanced Tips and Tricks in Kaltura Capture

Back to Media Space Tutorials

In-Recording Advanced Controls

  • Keyboard Shortcuts
    • Start Recording Command (Mac) or Control (Windows) + Shift + R
    • Stop Recording Command (Mac) or Control (Windows) + Shift + S
    • Cancel Recording Command (Mac) or Control (Windows) + Shift + C
    • Go to Management Command (Mac) or Control (Windows) + Shift + M
  • Click the pause icon to pause a recording in process. Click it again to restart recording.
    Pause button in Kaltura Capture recording panel
  • Click the pencil icon to use the screen annotation tools.
    Annotation tools in Kaltura Capture recording panel

Enable Multi-Stream Recording

Advanced users may need to record more than one screen or video steam at time. This tutorial will walk through how to enable multi-screen recording, but you will follow similar steps to enable other multi-video recording.

NOTE: Kaltura Capture enables a maximum of 2 video sources, so you may record screen and camera, 2 screens, or 2 cameras.

  1. Login to Media Space and launch Kaltura Capture.
  2. Click the word Screen and select your first screen input from the available options.
    Select screen recording stream.
  3. Click the word Camera and select your second screen input from available options.
  4. NOTE: “Camera” will change to “Screen” once you select a screen input.
  5. Proceed to record as usual.

This article was last updated on Aug 9, 2021 @ 9:23 am.


Add a Collaborator in Media Space

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In addition to sharing media via a channel or a link, you can share media and delegate collaboration privileges to your media through Media Space Collaborator roles.

  1. Log in to your My Media at media.pdx.edu
  2. Click the media item to which you would like to add a collaborator.
  3. Click Actions and select Edit.
    Media Space Actions menu with edit.
  4. Select the Collaboration tab.
  5. Click the + Add Collaborator button.
    Media Space + Add Collaborator button
  6. Search for the person you wish to add by name or Odin.
  7. Select the role(s) for the collaborator.
  8. Click Add.

Collaborator Roles and Definitions

  • Co-Editors – can edit the entry’s details and metadata, trim media, replace media, edit captions, edit chapters and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can see the analytics page for the media they co-edit.
  • Co-Publishers – can publish media to their entitled Categories or Channels. Group support may be enabled for the Media Collaboration features. When enabled, you can select groups that may be assigned as co-editors/publishers for an entry.
  • Co-Viewers – are only able to view media and do not have editing permissions nor are allowed to view unlisted entries, unless they are also co-publishers or co-editors of that entry.

This article was last updated on Aug 9, 2021 @ 9:20 am.


Create a Media Recording with Kaltura Capture

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The default recording in Kaltura Capture captures both your screen and a webcam recording of you. You can also create Screen only, Camera only, or Audio only recordings.

NOTE: Before you begin, you will need to Install Kaltura Capture, if you haven’t already.

  1. Log in to media.pdx.edu
  2. Click + Add New, then select Kaltura Capture.
  3. Read and confirm the Copyright policy notice.
  4. The Kaltura Capture Desktop Recorder will pop up.
  5. Click the word Screen to verify or select your Screen recording settings.
    Screen settings
  6. Repeat for Camera and Audio settings.
  7. Click the red button to start recording.
  8. A 3-second countdown will appear on screen.
  9. Once the countdown disappears, your recording will begin.
  10. Click the square button to stop the recording.
  11. Confirm that you want to stop the recording.
  12. The Kaltura Capture Menu will pop up.
  13. Optionally adjust the title, description, and tags for your video.
  14. Click Save and Upload to upload to Media Space.
  15. Wait for the upload to finish, and follow the link to view.

Create Screen Only, Camera Only, or Audio Only Recordings

To create a recording other than the default screencast with webcam feed, disable the screen and/or camera feed in the Kaltura Capture Desktop Recorder.

  1. Log in to media.pdx.edu
  2. Click + Add New, then Kaltura Capture.
  3. Read and confirm the Copyright policy notice.
  4. The Kaltura Capture Desktop Recorder will pop up.
  5. Click the screen icon to disable screen recording, click the camera icon to disable webcam recording, and/or click the microphone to disable audio input.
    Kaltura Capture feed icons
    If you want to record video of just yourself, disable the screen recording by clicking the screen icon.
    If you want to record video of just your screen, disable the webcam by clicking the camera icon.
    If you want to record silent video, disable the microphone by clicking the microphone icon.
  6. Click the red button to start recording.
  7. A 3-second countdown will appear on screen.
  8. Once the countdown disappears, your recording will begin.
  9. Click the square button to stop the recording.
  10. Confirm that you want to stop the recording.
  11. The Kaltura Capture Menu will pop up.
  12. Optionally adjust the title, description, and tags for your video.
  13. Click Save and Upload to upload to Media Space.
  14. Wait for the upload to finish, and follow the link to view.

If you capture both your screen and your webcam, Media Space stores them as two separate files that can be configured to play only a single view, a side-by-side view, or a picture-in-picture view with either image large or small. Note: these options cannot be locked. Students will have the same options when viewing the video.

This article was last updated on Aug 9, 2021 @ 9:23 am.


Download and Install Kaltura Capture

Back to Media Space Tutorials

Kaltura Captures runs from your computer, rather than your web browser. Download the application for the the operating system you are using – you do not need administrative privileges to install Kaltura Capture on Windows.

Note: always begin using the Kaltura Capture application by logging in and launching it with the steps below. This will ensure that you’re using the most up-to-date version. Launching an older version from your computer may result in recording problems.

Login to PSU Media Space

  1. Browse to https://media.pdx.edu/
  2. Click on PSU User.
  3. Click Login.
  4. On the PSU Single Sign-On page, enter your ODIN username and password.

Download and Install Kaltura Capture For Windows

  1. Once logged in to PSU Media Space, click + Add New, then Kaltura Capture.
    + Add New button
  2. Read the Copyright notice and click the box to agree to terms and conditions.
  3. Click the Download for Windows link to download the installation file.
  4. Once the file has downloaded, run the file to install.

Windows System Requirements

Download and Install Kaltura Capture for Mac OSX

  1. Once logged in to PSU Media Space, click + Add New, then Kaltura Capture.
    + Add New button
  2. Read the Copyright notice and click the box to agree to terms and conditions.
  3. Click the Download for Mac link to download the installation file.
  4. Once the download is complete, run the file to install.
  5. Drag and drop the CaptureSpace Desktop Recorder to your Applications folder.

Mac OSX System Requirements

Adjust Your Recording Settings (Before Initial Use Only)

  1. Log in to media.pdx.edu
  2. Click + Add New then select Kaltura Capture.
  3. The Kaltura Capture Desktop Recorder will pop up.
    You may need to approve a browser dialogue box to allow Kaltura Capture to open.
  4. Click manage.
    Kaltura Capture Manage link
  5. Click the gear icon to access the settings panel.
    Settings icon
  6. Change camera recording quality to 1080p.
  7. Change the screen recording quality to 1080p.
  8. Click save.
  9. You may now create a recording.

This article was last updated on Aug 9, 2021 @ 9:23 am.