Download Media from MediaSpace

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By default, media uploaded to MediaSpace is not available for download. However, the media owner can enable downloading. Once enabled, anyone who can view the media file can also download it. If you don’t want that, after downloading the file you can repeat steps 1-4 below to disable downloading again.

Begin by logging into Then select your name in the upper right corner and select My Media from the menu. Find the media file you wish to download from your list. Select the small pencil icon to the far right of that file. This opens its Edit Media Page, where you enable downloading.

Media Space Download Tab settings: Source checkbox, Save button and Go To Media link.

Media Space Download tab showing Dowload icon in the Actions column.

  1. Select the Downloads tab.
  2. Select the Source checkbox to enable downloading for this file.
  3. Select Save.
  4. Select Go to Media. This opens the Media Entry page, where you download the file.
  5. Select the Downloads tab.
  6. Select the download icon.

This article was last updated on Mar 8, 2024 @ 2:54 pm.

Use Your Zoom Personal Meeting Room for Office Hours

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You can use Zoom’s Personal Meeting Room feature to have a dedicated URL to use for virtual office hours on demand. This functionality makes it easy to share a single URL to use across terms and classes, without the need to schedule individual Zoom sessions for scheduled office hours.

Note: to schedule office hours with your Zoom Personal Meeting Room, you need to schedule that directly in the Zoom Desktop App or the Zoom portal at and then import the meeting to the Canvas Zoom area.

  1. Sign in to Zoom at with your PSU Odin.
  2. Click the Meetings link on the left navigation.
    Zoom Personal Meeting navigational menu, Profile, Meetings (highlighted), Webinars, Recordings, Settings.
  3. Click the Personal Meetings Room tab from the top navigation.
    Upcoming Meetings, Previous Meetings, Personal Meeting Room (highlighted), Meeting Templates
  4. Scroll to the bottom of the page and click the Edit this Meeting button.
  5. For office hours, we recommend the following Meeting Options:
    Disable Join Before Host. This means you will need to start the meeting before participants can join.
    Enable Waiting Room. This means you will need to allow individual participants to join the meeting one-by-one. This is critical to maintain student confidentiality and meet FERPA requirements.
    Enable Only authenticated users can join.
    Restrict to Signed in with a Portland State account (Odin).
  6. Adjust other Meeting settings as desired. (See recommended settings for preventing Zoom-bombing.)
  7. Click Save when done.
  8. On the Copy the Invitation link from the Personal Meeting Room Information page.
  9. Copy the invitation information and save in a convenient location.
  10. Share the invitation URL with students as your office hours location.

Note: Students will be able to click the link at any time but will be in a holding space until you (1) start the meeting and (2) let them into the meeting. You may receive “Your Attendees Are Waiting” email notifications when students click the URL if you are not in the meeting.

Learn more about waiting rooms, and see it in action in the video below.

This article was last updated on Sep 22, 2023 @ 9:41 am.

Host and Archive Media

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Depending on whether you need a hosting site for your media or a storage site to archive and/or backup your file, you might use MediaSpace and or Google Drive.

Host with MediaSpace

We recommend uploading your videos to a media hosting platform. MediaSpace ( is the media hosting platform PSU contracts with. See step-by-step instructions for uploading media to MediaSpace.

  • A media hosting platform stores your video on a server, which provides a url where the video can be accessed, that you can share with your audience. Learn more about sharing your media.
  • The hosting platform transcodes your full size video into many ‘flavors’ of different resolutions and sizes. When a user accesses your video, the hosting platform will automatically provide them with the best ‘flavor’ for optimal quality, based on the device they are using and their internet connection. For example, a user on a smartphone does not need to see the full resolution for an optimal experience on that device, so the hosting platform will serve them a smaller resolution size, which will load more quickly, ensuring playback is not interrupted.
  • You can control sharing settings. In MediaSpace these are called publication settings. Learn more about publication settings.

 Archive and Backup with Google Drive

If you think you will want to use your video in the future in a different way or you would like to create a backup of your file, you should also consider creating a backup of your video file. We recommend uploading your video to your PSU Google Drive, which provides unlimited file storage on the cloud.

  1. Access Google drive at
  2. Create a folder specifically for your course or project.
    For example, if you developed your media during the Winter 2020 term make a folder in Google Drive following this pattern: DEP ### Term Year.  For example: (PSY 311 Winter 2020).If you have other documents you are backing up in this location, you might decide to make a sub folder called ‘Multimedia.
  3. Upload media files from your computer or device to the Google Drive folder.

The best practice is to use clear naming conventions for your video file name that will help you identify what it is without having to watch it. For example: PSY-311-W2020-Module1-CourseAssignments (DEP-###-TYYYY-OrgUnit-DescriptiveName).

This article was last updated on Mar 8, 2024 @ 3:02 pm.

Encouraging Student Agency through Alternative Assessments

Research shows that the more we give students qualitative feedback and withhold quantitative grades, the more students are able to absorb that feedback and improve their learning (Schinske & Tanner, 2014). Alternative assessments can support that process.

Building trust with your students is foundational for developing alternative assessment practices that work. It’s important to explain to students why you chose your assessment methods. Wherever possible, provide clarity and transparency around your decisions and expectations. Keep in mind that your students may have spent most of their academic careers growing familiar and comfortable with standard assessments.

Questions to inform your assessment decisions:

  • What does it look like when students are learning?
  • How can you clearly communicate your expectations to students?
  • How can you give students opportunities to reflect and assess their own learning?

Reflecting on your answers to the above questions can help you prioritize where and how to include alternative assessments in your course.

Alternative Assessment Examples

The five-point system is a compromise between students wanting everything graded and instructors who know that grades can distract from learning. Students earn five out of five points for every assignment, big or small, as long as they do three things:

    • Submit it on time.
    • Follow the directions.
    • Do the work completely.

The work doesn’t have to be correct or high quality; it just has to be done. Students receive not just points, but feedback in multiple ways throughout the term: peer review, instructor comments, self-reflections, and comparing their work to models and examples. This helps students learn from their effort and progress. Points averaged over the term are the “effort grade.” At the end of the term, students write a final reflection letter to the instructor explaining what they’ve learned and making the case for the grade they think they deserve. Their proposed grade is averaged in with their effort grade, and that is the grade they earn for the class.

Popularized by Danielewicz and Elbow (2009), contract grading clearly lays out — at the beginning of the class — the tasks students must complete and the behaviors expected of them. The instructor attaches a grade to the contract so students know exactly what to do to earn that grade.

Asking students to give feedback to their peers gives them an opportunity to learn from one another and think critically about their work. Consider giving students specific elements to focus on during peer review and model what good feedback looks like. It helps to provide students with a rubric, checklist, or series of questions to answer as they examine their peers’ work.

Possibly the most radical of alternative assessment methods, student self-assessment requires a paradigm shift for both the instructor and the student. It requires students to truly believe they have the freedom to determine their own grade and the instructor to truly believe that students are capable of doing so fairly. Students can self-assess in large or small courses when they are taught how, and doing so deepens their learning and motivates them to keep learning. Self-assessment can happen in a variety of formats:

    • Exam wrappers
    • e-Journals
    • Blogs
    • Weekly reflections/check-ins
    • e-Portfolios

Implementing Alternative Assessments

Any use of alternative assessments is likely to be new for at least some of your students. As you implement alternative assessments in your course, it can help to prioritize clear communication around students’ process and progress, and your expectations — even when you and students have designed those pieces collaboratively.

Give students regular feedback on their process work that is not linked to points or grades. Students are more likely to remember feedback and incorporate it into future work if it is not paired with a grade. Check out these research-based tips for giving students meaningful feedback. Low stakes, formative assessments that give you and your students feedback about their learning come in many forms:

    • Practice quizzes
    • Zoom polls during presentations
    • Follow-up surveys
    • Google Doc reading quote and question collection
    • Discussion-forum-based, student-led Q and A
    • One-on-one check-ins

Give students clear guidelines, examples, and rubrics that describe the desired learning outcomes for a given assessment. Allow time and flexibility for students to ask questions and make suggestions about how they might meet the learning outcomes in more than one way. Employing a Universal Design for Learning strategy will serve a diversity of learners.

Danielewicz, J., & Elbow, P. (2009). A Unilateral Grading Contract to Improve Learning and Teaching. College Composition and Communication, 61(2), 244–268.

Schinske, J., & Tanner, K. (2014). Teaching More by Grading Less (or Differently). CBE Life Sciences Education, 13(2), 159–166.

Record Meetings in Zoom

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Zoom recordings are created within a PSU-sponsored platform and must be created and used in compliance with all applicable laws and PSU policies. These include, but are not limited to: FERPA, the PSU Acceptable Use policy, and the PSU Student Code of Conduct. Recordings may only be used and distributed  for academic purposes. Before recording class sessions, please review Videoconferencing, recording, and FERPA. It includes guidelines on protecting student privacy and a recommended syllabus statement on class recordings.

Zoom Cloud recordings are saved for 90 days. All Zoom recordings are also automatically uploaded to the MediaSpace account of the Zoom host. They can only be located if you’ve previously logged into your MediaSpace account, which you can do at Once you’ve initiated your MediaSpace account, Zoom recordings you host are kept indefinitely in your My Media area. You can also record your Zoom meeting locally, which will save the file to your computer rather than the Zoom Cloud and MediaSpace. This is a good option if you plan to edit the video before uploading and sharing it on MediaSpace. You can also do basic video editing in MediaSpace, but it’s limited to removing selected part of the video or trimming either end.

Record your Meeting

Note: you must be a host or co-host of a meeting to record it. Before you start, make sure the Zoom desktop “client” (application) is downloaded to your computer and updated to the latest version.

  1. Let your participants know you’ll record the meeting ahead of time. See the Zoom Recording and Student Privacy tutorial for tips on recording only your presentation, and address any student concerns about the reuse of the video.
  2. Test your webcam and lighting before you start a meeting you’ll record. You’ll need to be a host or co-host of the meeting to have recording privileges.
  3. Start the meeting and then select Record from the Zoom control panel.
    Note: If you enabled the option to Record the meetings automatically, the recording will start once you enter the meeting. This setting is found in your Zoom account at
  4. You will now see a recording icon in the corner of your screen. This indicates your meeting is being recorded.
  5. Click the stop or pause icons to stop or pause recording but continue the meeting.
  6. Unless previously stopped, the recording will end when the meeting ends.
  7. The recording takes time to process and is not available immediately. You will receive an email when the recording is available in the Zoom cloud. The recording will also be available in MediaSpace.

View and Share your Recording

  1. Sign in to the Zoom web portal at
  2. Click Recordings from the left navigation.
  3. Find the recording from the list of available recordings. (If you do not see your recording, it may not have processed yet. Processing time can vary depending on recording length, selected recording settings, and Zoom traffic.)
  4. Click the meeting title to view/download available recording files.
  5. Click the Share button to view/adjust share settings and copy the shareable URL.

Caption your Recording

This article was last updated on Mar 8, 2024 @ 3:17 pm.

Edit Captions in MediaSpace

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The process to edit captions in MediaSpace is the same, regardless if the captions are machine or human generated. Editing captions will change the transcript automatically.

  1. Click your media from your My Media list.
  2. Click Actions.
  3. Select Edit from the dropdown menu.
  4. Click the Captions tab below the media.
  5. Click the Edit Captions button.
    Edit caption.
  6. Edit the text as desired.
  7. Click Save when done.
  8. Confirm your save.

Note: There is no autosave function, and inactivity may cause the editor to time out. To ensure you don’t lose progress, try to save frequently while you are working.

This article was last updated on May 3, 2024 @ 3:51 pm.

Add Captions to MediaSpace Videos

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There are two main ways to add captions to your MediaSpace videos: request service-generated captions, or generate machine captions. Learn more about these options below.

You can request service-generated captioning for any Kaltura MediaSpace video you plan to use for teaching. We particularly recommend captioning any video you’ll use more than once. You don’t have to have an DRC-accommodated student in your class to request this. Because of our service billing process, you need to submit a separate request for each video.

To make a request:

  1. Log into Kaltura MediaSpace at
  2. To the right of the Portland State logo there is a Help dropdown menu. Click this to open it.
  3. Select Request Captioning.

Generate Machine Captions

Machine captions are also available through MediaSpace. Machine captions do not meet ADA accessibility requirements, but are a great way to generate captions for course media that will only be used once, or as a starting place when you don’t have time to wait for service-generated captions to be created. If you have a student with documented accommodations, please work with the DRC to ensure your media and course materials are fully accessible.

Creating Machine Captions is a 2 step process. Note: service-generated captions do not need to be enabled, that step will be done for you.

  1. Generate Machine Captions
  2. Enable Machine Captions

Machine caption files are typically generated within 30 minutes of the request. Once the files have been generated, you must manually enable them on your media.

  1. Login to MediaSpace at
  2. Click the desired media from your My Media list.
  3. Click Actions.
  4. Select Captions Requests from the dropdown menu.
    Actions drop down menu. Edit, publish, add to playlist, analytics, captions requests, launch editor, delete. Captions requests highlighted.
  5. Complete the captions order request. The default selections are:
    Service: Machine
    Source Media Language: English (You may change the language selection if needed.)
    Feature: Captions
  6. Click Submit to request machine captions.

Enable Machine Captions

  1. Click the desired media from your My Media list.
  2. Click Actions.
  3. Select Edit from the dropdown menu.
  4. Click the Captions tab below the media.
  5. To edit them, select Edit Captions or the pencil icon in the Actions column.
  6. To display them, click the icon on the far right to Show Captions on Player. This can be toggled off if you want to stop displaying them.
  7. Your media will now display machine captions.

This article was last updated on May 3, 2024 @ 2:54 pm.

Start or Join a Zoom Meeting in Canvas

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Zoom meeting links will prompt you to open the Zoom desktop client/application. Be sure to download it prior to your meeting. Links may also allow you to “join from your browser,” but many features only work in the Desktop client. For example, students cannot be preassigned to breakout rooms if they join from a browser instead of the app.

  1. Login to Canvas at
  2. From your Dashboard, open the course in which the Zoom meeting is scheduled.
  3. Select Zoom in the course navigation menu.
  4. Find your meeting from the list of upcoming meetings and click Start or Join.
  5. Confirm the browser dialogue to launch Zoom.
    Note: You may wish to check the box to “Always open these types of links in the associated app.”
    Select your audio conference options. In most cases, you should choose “Join With Computer Audio,” which may be your only option.
    Note: You may wish to check the box to “Automatically join audio by computer when joining a meeting.”

Zoom join meeting dialog box.
Zoom join with computer audio prompt.

Schedule a Zoom Meeting in the Client/Application

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Open the Zoom desktop client. Download and install it if needed and then sign in with your PSU credentials. The application has four tabs at the top: Home, Chat, Meetings, and Contacts.

  1. Select Meetings.
  2. Just below the row of tabs there is a small plus sign icon. Select that to open a menu.
  3. From the menu, select a scheduling option.

Zoom client meeting schedule interface.
Enter meeting details:

  • Title: Enter a descriptive title.
  • Description (optional): Enter an optional meeting description.
  • When: select date and time for the meeting to start.
  • Duration: Enter your planned duration. This will not cut off the meeting if you run over.
  • Time Zone: Confirm or select the correct timezone.
  • Recurring Meeting: Select this option to create a recurring meeting. Once selected, you’ll have the option to choose how often the meeting recurs, and when to stop repeating. Each occurrence will be listed in Canvas, but they will use the same meeting URL.
  • Registration: Deselect unless you need detailed attendee information from external guests.
  • Video: Choose whether the meeting host (you) and participants will join the meeting with video enabled or disabled. Users can enable or disable their video feed at any point during the meeting.
  • Audio: Ensure Both is selected.
Recommended Meeting Options:

  • Mute participants on entry (recommended for large classes).
  • Enable waiting room. This can be set to hold only non-PSU guests in your settings at
  • Select Record the meeting automatically in the cloud to share a recording link with students.
  • Restrict to authenticated users signed in with PSU Odins. You can adjust this for specific meetings when you expect external guests.


Select Save. In the Meetings window you can now select the Copy Invitation button to share your meeting link with guests.

Join a Zoom Meeting

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Note: Zoom works best via the Zoom app. You do not need administrator privileges to download and install the Zoom app on your computer. If you cannot download the app, you may join a meeting via the Zoom Web Client, which runs best in Google Chrome. (View more information about Zoom and browser compatibility.)

Download the Zoom App

Note: This step is only required the first time you join a meeting from your device. Once installed, you do not need to install the Zoom app for subsequent meetings.

  1. Download the appropriate Zoom app for your device at

Join the Meeting

  1. Click the Zoom link for the meeting you would like to join.
    • The link will be shared with you from the meeting organizer.
    • If you are the meeting organizer, you can find the Zoom meeting link in your upcoming meetings list.
  2. Confirm the browser dialogue to launch Zoom. (Note: you may wish to check the box to “Always open these types of links in the associated app”.)
    Open Check box, always open these types of links in the associated app. Cancel and Open buttons.
  3. Select your audio conference options. In most cases, you should choose “Join With Computer Audio,” which may be your only option. (Note: you may wish to check the box to “Automatically join audio by computer when joining a meeting”.)
    Join with computer audio button, test speaker and microphone option. Check box automatically join audio by computer when joining a meeting.

This article was last updated on Sep 22, 2023 @ 9:43 am.