Remote Exam Kit

As course exams cannot be held in person right now, there are a number of alternatives to consider. Several of these strategies can also help to promote academic integrity in the absence of proctored exams. Consider also reminding students of their responsibilities for academic integrity.

Remote Exams

  • Move an in-class exam to a remote exam in a variety of ways.
    • Use D2L to distribute and collect exams via D2L Assignments. Optionally, use date restrictions to set time limits. Consider whether the exam should be an open book exam or not. If you are able to assess students’ learning outcomes with an open book exam, we highly recommend you consider doing so in this situation.
    • Use PSU gmail to distribute and collect exams. Consider whether the exam should be an open book exam or not. Again, we recommend you consider this format.
    • Use D2L to create and administer an exam. D2L exams (called “quizzes” in D2L) provide functionality for enhancing academic integrity through features like randomized questions and exam time limits. If you are new to using D2L quizzes, please contact the faculty support desk prior to administering the quiz to your students.

Final Papers and Presentations

  • Collect papers or other final projects via the D2L Assignment tool or via email.
  • Provide opportunities for digital presentations:
    • Ask students to submit recorded presentations. Students can use Kaltura Capture to record and MediaSpace to share the links to their recordings. You can create an assignment in D2L to collect links to their recordings or ask them to email you.
    • Create a Zoom session for students to give their presentations virtually. Schedule the Zoom session for the same time as class would usually meet.

Alternative Assessment Options

  • Consider self-assessment of course performance/progress with justification that aligns with stated course learning outcomes.
  • Consider using another method to assess students’ achievement of stated course learning outcomes, such as:
    • Personal reflection on learning
    • Infographic
    • Summary video
    • Advertisement
    • Brochure
    • Research proposal
    • Annotated bibliography or article review
    • Analysis of data
  • Consider granting credit and assigning the final grade based on all course performance.

Set media permissions and share via URL

Back to Media Space Tutorials

  1. Log into
  2. Click the button with your name on it in the upper right corner, and click My Media.
  3. Find your video in the list, and click on it.
  4. Find the Actions button in the lower right.
  5. Click the + Publish option in the list. See permissions options below.
  6. To share media, make sure it’s set to Unlisted. 
  7. Click Save.
  8. Click the Share button below the video.
  9. On the Link to Media Page tab, copy the web address.

Media Permission Levels

  • Private: Private media is viewable in your account only. No other account can see a private video.
  • Unlisted: An unlisted video is viewable by anyone with the direct link. This is the recommended setting for sharing videos with your students.
  • Published: If you have a situation where you need to set very specific access to a video, you can create a channel, and publish a video to that channel. If, for example, you want to share a video with a select group of students, but don’t want any one else to see it, you can use a channel.

To share media access with others, you need to change the default Private setting to Unlisted. Instructions are in this Share Media Via URL tutorial.

Channel Membership Roles

  • Channel Owner: The channel owner is the person who created the channel. Only the owner can delete the channel.
  • Channel Manager: A channel manager can view channel content, add media to the channel, moderate channel content, and manage users.
  • Channel Moderator: A channel moderator can view channel content, add media to the channel, and moderate channel content.
  • Channel Contributor: A channel contributor can view channel content and add media to the channel.
  • Channel Member: A member can view the channel content.

Channel Types

  • Private Channel: media in a Private channel can only be viewed or modified by by channel members.
  • Restricted Channel: media in a Restricted channel is viewable by any PSU user. The channel can be accessed via URL or by searching in Media Space. Only users who are invited to join a Restricted channel can add to or edit its media.

This article was last updated on Feb 2, 2022 @ 12:03 pm.

Download Media from Media Space

Back to Media Space Tutorials

By default, media uploaded to Media Space is not available for download. However, the media owner can enable downloading. Once enabled, anyone who can view the media file can also download it. If you don’t want that, after downloading the file you can repeat steps 1-4 below to disable downloading again.

Begin by logging into Then select your name in the upper right corner and select My Media from the menu. Find the media file you wish to download from your list. Select the small pencil icon to the far right of that file. This opens its Edit Media Page, where you enable downloading.

Media Space Download Tab settings: Source checkbox, Save button and Go To Media link.

Media Space Download tab showing Dowload icon in the Actions column.

  1. Select the Downloads tab.
  2. Select the Source checkbox to enable downloading for this file.
  3. Select Save.
  4. Select Go to Media. This opens the Media Entry page, where you download the file.
  5. Select the Downloads tab.
  6. Select the download icon.

This article was last updated on Feb 2, 2022 @ 11:35 am.

Use Your Zoom Personal Meeting Room for Office Hours

Back to Zoom Tutorials

You can use Zoom’s Personal Meeting Room feature to have a dedicated URL to use for virtual office hours on demand. This functionality makes it easy to share a single URL to use across terms and classes, without the need to schedule individual Zoom sessions for scheduled office hours.

Note: to schedule office hours with your Zoom Personal Meeting Room, you need to schedule that directly in the Zoom Desktop App or the Zoom portal at and then import the meeting to the Canvas Zoom area.

  1. Sign in to Zoom at with your PSU Odin.
  2. Click the Meetings link on the left navigation.
    Zoom Personal Meeting navigational menu, Profile, Meetings (highlighted), Webinars, Recordings, Settings.
  3. Click the Personal Meetings Room tab from the top navigation.
    Upcoming Meetings, Previous Meetings, Personal Meeting Room (highlighted), Meeting Templates
  4. Scroll to the bottom of the page and click the Edit this Meeting button.
  5. For office hours, we recommend the following Meeting Options:
    Disable Join Before Host. This means you will need to start the meeting before participants can join.
    Enable Waiting Room. This means you will need to allow individual participants to join the meeting one-by-one. This is critical to maintain student confidentiality and meet FERPA requirements.
    Enable Only authenticated users can join.
    Restrict to Signed in with a Portland State account (Odin).
  6. Adjust other Meeting settings as desired. (See recommended settings for preventing Zoom-bombing.)
  7. Click Save when done.
  8. On the Copy the Invitation link from the Personal Meeting Room Information page.
  9. Copy the invitation information and save in a convenient location.
  10. Share the invitation URL with students as your office hours location.

Note: Students will be able to click the link at any time but will be in a holding space until you (1) start the meeting and (2) let them into the meeting. You may receive “Your Attendees Are Waiting” email notifications when students click the URL if you are not in the meeting.

Learn more about waiting rooms, and see it in action in the video below.

This article was last updated on Jan 11, 2022 @ 3:54 pm.

Host and Archive Media

Back to Google TutorialsBack to Media Space Tutorials

Depending on whether you need a hosting site for your media or a storage site to archive and/or backup your file, you might use Media Space and or Google Drive.

Host with Media Space

We recommend uploading your videos to a media hosting platform. Media Space ( is the media hosting platform PSU contracts with. See step-by-step instructions for uploading media to Media Space.

  • A media hosting platform stores your video on a server, which provides a url where the video can be accessed, that you can share with your audience. Learn more about sharing your media.
  • The hosting platform transcodes your full size video into many ‘flavors’ of different resolutions and sizes. When a user accesses your video, the hosting platform will automatically provide them with the best ‘flavor’ for optimal quality, based on the device they are using and their internet connection. For example, a user on a smartphone does not need to see the full resolution for an optimal experience on that device, so the hosting platform will serve them a smaller resolution size, which will load more quickly, ensuring playback is not interrupted.
  • You can control sharing settings. In media space these are called publication settings. Learn more about publication settings.

 Archive and Backup with Google Drive

If you think you will want to use your video in the future in a different way or you would like to create a backup of your file, you should also consider creating a backup of your video file. We recommend uploading your video to your PSU Google Drive, which provides unlimited file storage on the cloud.

  1. Access Google drive at
  2. Create a folder specifically for your course or project.
    For example, if you developed your media during the Winter 2020 term make a folder in Google Drive following this pattern: DEP ### Term Year.  For example: (PSY 311 Winter 2020).If you have other documents you are backing up in this location, you might decide to make a sub folder called ‘Multimedia.
  3. Upload media files from your computer or device to the Google Drive folder.

The best practice is to use clear naming conventions for your video file name that will help you identify what it is without having to watch it. For example: PSY-311-W2020-Module1-CourseAssignments (DEP-###-TYYYY-OrgUnit-DescriptiveName).

This article was last updated on Aug 9, 2021 @ 9:18 am.

Encouraging Student Agency through Alternative Assessments

Research shows that the more we give students qualitative feedback and withhold quantitative grades, the more students are able to absorb that feedback and improve their learning (Schinske & Tanner, 2014). Alternative assessments can support that process.

Building trust with your students is foundational for developing alternative assessment practices that work. It’s important to explain to students why you chose your assessment methods. Wherever possible, provide clarity and transparency around your decisions and expectations. Keep in mind that your students may have spent most of their academic careers growing familiar and comfortable with standard assessments.

Questions to inform your assessment decisions:

  • What does it look like when students are learning?
  • How can you clearly communicate your expectations to students?
  • How can you give students opportunities to reflect and assess their own learning?

Reflecting on your answers to these questions can help you prioritize where and how to include alternative assessments in your course.

Alternative Assessment Examples

The Five-Point System

The five-point system is a compromise between students wanting everything graded and instructors who know that grades can distract from learning. Students earn five out of five points for every assignment, big or small, as long as they do three things:

  • Submit it on time.
  • Follow the directions.
  • Do the work completely.

The work doesn’t have to be correct or high quality; it just has to be done. Students receive not just points, but feedback in multiple ways throughout the term: peer review, instructor comments, self-reflections, and comparing their work to models and examples. This helps students learn from their effort and progress. Points averaged over the term are the “effort grade.” At the end of the term, students write a final reflection letter to the instructor explaining what they’ve learned and making the case for the grade they think they deserve. Their proposed grade is averaged in with their effort grade, and that is the grade they earn for the class.

Contract Grading

Popularized by Danielewicz and Elbow (2009), contract grading clearly lays out — at the beginning of the class — the tasks students must complete and the behaviors expected of them. The instructor attaches a grade to the contract so students know exactly what to do to earn that grade.

Peer Reviews

Asking students to give feedback to their peers gives them an opportunity to learn from one another and think critically about their work. Consider giving students specific elements to focus on during peer review and model what good feedback looks like. It helps to provide students with a rubric, checklist, or series of questions to answer as they examine their peers’ work.

Student Self-Assessment

Possibly the most radical of alternative assessment methods, student self-assessment requires a paradigm shift for both the instructor and the student. It requires students to truly believe they have the freedom to determine their own grade and the instructor to truly believe that students are capable of doing so fairly. Students can self-assess in large or small courses when they are taught how, and doing so deepens their learning and motivates them to keep learning. Self-assessment can happen in a variety of formats:

  • Exam wrappers
  • e-Journals
  • Blogs
  • Weekly reflections/check-ins
  • e-Portfolios

Implementing Alternative Assessments

Any use of alternative assessments is likely to be new for at least some of your students. As you implement alternative assessments in your course, it can help to prioritize clear communication around students’ process and progress, and your expectations — even when you and students have designed those pieces collaboratively.


Give students regular feedback on their process work that is not linked to points or grades. Students are more likely to remember feedback and incorporate it into future work if it is not paired with a grade. Check out these research-based tips for giving students meaningful feedback. Low stakes, formative assessments that give you and your students feedback about their learning come in many forms:

  • Practice quizzes
  • Zoom polls during presentations
  • Follow-up surveys
  • Google Doc reading quote and question collection
  • Discussion-forum-based, student-led Q and A
  • One-on-one check-ins


Give students clear guidelines, examples, and rubrics that describe the desired learning outcomes for a given assessment. Allow time and flexibility for students to ask questions and make suggestions about how they might meet the learning outcomes in more than one way. Employing a Universal Design for Learning strategy will serve a diversity of learners.


Danielewicz, J., & Elbow, P. (2009). A Unilateral Grading Contract to Improve Learning and Teaching. College Composition and Communication, 61(2), 244–268.

Schinske, J., & Tanner, K. (2014). Teaching More by Grading Less (or Differently). CBE Life Sciences Education, 13(2), 159–166.

Learn More Elsewhere


Website (blog post)

Record Meetings in Zoom

Back to Zoom Tutorials

Zoom recordings are created within a PSU-sponsored platform and must be created, maintained, used and re-disclosed in compliance with all applicable laws and PSU policies, including but not limited to FERPA, the PSU Acceptable Use policy and the PSU Student Code of Conduct. A copy of all recordings is kept and stored by PSU and may only be used and distributed  for academic purposes.

Review Videoconferencing, recording, and FERPA to learn more about the FERPA implications for recording and see a recommended syllabus statement.

Note: Recordings are saved to the Zoom cloud for 120 days. All recordings are also automatically uploaded to the Media Space account of the Zoom host.

UPDATE: Zoom Cloud recordings will be saved for 90 days as of June 16, 2021. This change is retroactive, so on that date all recordings older than 90 days will be removed. This is a running deadline so on each day following June 16th, Cloud recordings older than 90 days will be removed.

Zoom recordings will continue to be stored in the PSU Kaltura Media Space indefinitely. Once you’ve initiated your Media Space account by logging in at, you’ll find a chronological list of your Zoom recordings included in your My Media files.

Record your Meeting

  1. Let your participants know you’ll record the meeting ahead of time. Acknowledge and work with students who have objections to being recorded.
  2. To control who does and does not get recorded among your meeting participants, see the Zoom Recording and Student Privacy tutorial.
  3. Join your meeting. You’ll need to be a host or co-host of the meeting to have recording privileges.
  4. Click Record from the Zoom control panel.
    Note: If you enabled the option to Record the meetings automatically, the recording will start once you enter the meeting. This setting is found in your Zoom account at
  5. You will now see a recording icon in the corner of your screen. This indicates your meeting is being recorded.
  6. Click the stop or pause icons to stop or pause recording but continue the meeting.
  7. Unless previously stopped, the recording will end when the meeting ends.
  8. The recording takes time to process and is not available immediately. You will receive an email when the recording is available in the Zoom cloud. The recording will also be available in Media Space.

View and Share your Recording

  1. Sign in to the Zoom web portal at
  2. Click Recordings from the left navigation.
  3. Find the recording from the list of available recordings. (If you do not see your recording, it may not have processed yet. Processing time can vary depending on recording length, selected recording settings, and Zoom traffic.)
  4. Click the meeting title to view/download available recording files.
  5. Click the Share button to view/adjust share settings and copy the shareable URL.

Caption your Recording

This article was last updated on Aug 6, 2021 @ 4:27 pm.

Edit Captions in Media Space

Back to Media Space Tutorials

The process to edit machine captions in Media Space is the same, regardless if the captions are machine or human generated. Editing captions will change the transcript automatically.

  1. Click your media from your My Media list.
  2. Click Actions.
  3. Select Edit from the dropdown menu.
  4. Click the Captions tab below the media.
  5. Click the Edit Captions button.
    Edit caption.
  6. Edit the text as desired.
  7. Click Save when done.
  8. Confirm your save.

Note: There is no autosave function, and inactivity may cause the editor to time out. To ensure you don’t lose progress, try to save frequently while you are working.

This article was last updated on Aug 9, 2021 @ 9:23 am.

Request Captioning or Generate Machine Captions

Back to Media Space Tutorials

You can request service-generated captioning for any Kaltura Media Space video you plan to use for teaching. We particularly recommend captioning any video you’ll use more than once. You don’t have to have an DRC-accommodated student in your class to request this. Because of our service billing process, you need to submit a separate request for each video.

To make a request:

  1. Log into Kaltura Media Space at
  2. To the right of the Portland State logo there is a Help dropdown menu. Click this to open it.
  3. Select Request Captioning.

Generate Machine Captions

Machine captions are also available through MediaSpace. Machine captions do not meet ADA accessibility requirements, but are a great way to generate captions for course media that will only be used once, or as a starting place when you don’t have time to wait for service-generated captions to be created. If you have a student with documented accommodations, please work with the DRC to ensure your media and course materials are fully accessible.

Creating Machine Captions is a 2 step process. Note: service-generated captions do not need to be enabled, that step will be done for you.

  1. Generate Machine Captions
  2. Enable Machine Captions

Machine caption files are typically generated within 30 minutes of the request. Once the files have been generated, you must manually enable them on your media.

  1. Login to Media Space at
  2. Click the desired media from your My Media list.
  3. Click Actions.
  4. Select Captions Requests from the dropdown menu.
    Actions drop down menu. Edit, publish, add to playlist, analytics, captions requests, launch editor, delete. Captions requests highlighted.
  5. Complete the captions order request. The default selections are:
    Service: Machine
    Source Media Language: English (You may change the language selection if needed.)
    Feature: Captions
  6. Click Submit to request machine captions.

Enable Machine Captions

  1. Click the desired media from your My Media list.
  2. Click Actions.
  3. Select Edit from the dropdown menu.
  4. Click the Captions tab below the media.
  5. To edit them, select Edit Captions or the pencil icon in the Actions column.
  6. To display them, click the icon on the far right to Show Captions on Player. This can be toggled off if you want to stop displaying them.
  7. Your media will now display machine captions.

This article was last updated on Aug 9, 2021 @ 9:22 am.

Start or Join a Zoom Meeting in Canvas

Back to Zoom Tutorials

Zoom meeting links will prompt you to open the Zoom desktop client/application. Be sure to download it prior to your meeting. Links may also allow you to “join from your browser,” but many features only work in the Desktop client. For example, students cannot be preassigned to breakout rooms if they join from a browser instead of the app.

  1. Login to Canvas at
  2. From your Dashboard, open the course in which the Zoom meeting is scheduled.
  3. Select Zoom in the course navigation menu.
  4. Find your meeting from the list of upcoming meetings and click Start or Join.
  5. Confirm the browser dialogue to launch Zoom.
    Note: You may wish to check the box to “Always open these types of links in the associated app.”
    Select your audio conference options. In most cases, you should choose “Join With Computer Audio,” which may be your only option.
    Note: You may wish to check the box to “Automatically join audio by computer when joining a meeting.”

Zoom join meeting dialog box.
Zoom join with computer audio prompt.