Recording Meetings in Zoom

Zoom recordings are created within a PSU-sponsored platform and must be created, maintained, used and re-disclosed in compliance with all applicable laws and PSU policies, including but not limited to FERPA, the PSU Acceptable Use policy and the PSU Student Code of Conduct. A copy of all recordings is kept and stored by PSU and may only be used and distributed  for academic purposes.

Review Conferencing, Web Recording and FERPA to learn more about the FERPA implications for recording and see a recommended syllabus statement.

Record your Meeting

Note: Recordings are saved to the Zoom cloud for 120 days. All recordings are also automatically uploaded to the Media Space account of the Zoom host.

  1. Let your participants know you’ll record the meeting ahead of time. Acknowledge and work with students who have objections to being recorded.
  2. Join your meeting. You’ll need to be a host or co-host of the meeting to have recording privileges.
  3. Click Record from the Zoom control panel.
    Note: If you enabled the option to Record the meeting automatically in the cloud when scheduling the meeting, the recording will start automatically once you enter the meeting.
  4. You will now see a recording icon in the corner of your screen. This indicates your meeting is being recorded.
  5. Click the stop or pause icons to stop or pause recording but continue the meeting.
  6. Unless previously stopped, the recording will end when the meeting ends.
  7. The recording takes time to process and is not available immediately. You will receive an email when the recording is available in the Zoom cloud. The recording will also be available in Media Space.

View and Share your Recording

  1. Sign in to the Zoom web portal at
  2. Click Recordings from the left navigation.
  3. Find the recording from the list of available recordings. (If you do not see your recording, it may not have processed yet. Processing time can vary depending on recording length, selected recording settings, and Zoom traffic.)
  4. Click the meeting title to view/download available recording files.
  5. Click the Share button to view/adjust share settings and copy the shareable URL.

Caption your Recording

This article was last updated on Feb 8, 2021 @ 12:34 pm.