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Zoom recordings are created within a PSU-sponsored platform and must be created, maintained, used and re-disclosed in compliance with all applicable laws and PSU policies, including but not limited to FERPA, the PSU Acceptable Use policy and the PSU Student Code of Conduct. A copy of all recordings is kept and stored by PSU and may only be used and distributed  for academic purposes.

Review Videoconferencing, recording, and FERPA to learn more about the FERPA implications for recording and see a recommended syllabus statement.

Note: Recordings are saved to the Zoom cloud for 120 days. All recordings are also automatically uploaded to the Media Space account of the Zoom host.

UPDATE: Zoom Cloud recordings will be saved for 90 days as of June 16, 2021. This change is retroactive, so on that date all recordings older than 90 days will be removed. This is a running deadline so on each day following June 16th, Cloud recordings older than 90 days will be removed.

Zoom recordings will continue to be stored in the PSU Kaltura Media Space indefinitely. Once you’ve initiated your Media Space account by logging in at, you’ll find a chronological list of your Zoom recordings included in your My Media files.

Record your Meeting

  1. Let your participants know you’ll record the meeting ahead of time. Acknowledge and work with students who have objections to being recorded.
  2. To control who does and does not get recorded among your meeting participants, see the Zoom Recording and Student Privacy tutorial.
  3. Join your meeting. You’ll need to be a host or co-host of the meeting to have recording privileges.
  4. Click Record from the Zoom control panel.
    Note: If you enabled the option to Record the meetings automatically, the recording will start once you enter the meeting. This setting is found in your Zoom account at
  5. You will now see a recording icon in the corner of your screen. This indicates your meeting is being recorded.
  6. Click the stop or pause icons to stop or pause recording but continue the meeting.
  7. Unless previously stopped, the recording will end when the meeting ends.
  8. The recording takes time to process and is not available immediately. You will receive an email when the recording is available in the Zoom cloud. The recording will also be available in Media Space.

View and Share your Recording

  1. Sign in to the Zoom web portal at
  2. Click Recordings from the left navigation.
  3. Find the recording from the list of available recordings. (If you do not see your recording, it may not have processed yet. Processing time can vary depending on recording length, selected recording settings, and Zoom traffic.)
  4. Click the meeting title to view/download available recording files.
  5. Click the Share button to view/adjust share settings and copy the shareable URL.

Caption your Recording

This article was last updated on Aug 6, 2021 @ 4:27 pm.