Send an Email to Students in Your Course Using Google Groups

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Approximately two weeks before the start of each term, a Google Group is created for each course in Banner. These groups are maintained for 2 terms. You can use your class group to email all students enrolled in your course.

NOTE: This method is completely separate from D2L mail. PSU Google Group emails are sent directly to students’ PSU Gmail accounts.

  1. Sign into your PSU Gmail account from mail.pdx.edu.
  2. Click the Compose button on the left.
  3. In the To field, start typing the course name, and look for your course from the auto-complete group options. Important: make sure you select the correct section, term and year.

The format for the automatic Google group is: course-[department abbreviation]-[course number]-[course section number]-[course year WITH four digit term code]-group@pdx.edu

Example: course-ling-470-002-201701-group@pdx.edu

You can also access your course Google Groups directly at groups.google.com/ while logged into your PSU Google account. To email your students from there, select the appropriate Group and click Members in the left panel menu. Above the Email column, click the icon to email the full Group roster.

For more information, see the OIT article on Google Groups for Classes


Navigating Your New Canvas Course

Using any tool for the first time can be overwhelming. This guide can help focus your attention on what matters most when getting started with Canvas, and make it easier to follow more detailed tutorials.

By the end of this guide, you’ll be able to:

  • Log in to Canvas at PSU.
  • Navigate to your dashboard.
  • Manage your user profile and settings.
  • Find where to toggle tools on and off for students.
  • Identify which Canvas tools may be most relevant to your teaching practice.
  • Locate and explore further resources.

First Things First: Logging in

Canvas is a web application, so you’ll start by going to a specific URL in your browser. Every university that uses Canvas has a unique URL for it. At PSU, it’s canvas.pdx.edu.

Logging in to Canvas starts with the familiar “Single Sign On” page if you’re not currently logged in to the PSU system. Enter your ODIN credentials just as you would for D2L or your PSU Gmail.

If you’re already signed into a PSU domain you may not get the “Single Sign On” page, and instead be automatically logged in.

Navigating and Understanding Your Dashboard

This screen detail from Canvas shows the Dashboard icon highlighted in the global navigation bar.
This screen detail from Canvas shows the Dashboard icon highlighted in the global navigation bar.

The Canvas Dashboard is your “home base.” You can do many things from the Dashboard, but its most important functions are:

  • Viewing and editing the details of your account (such as notification settings, personal pronouns, and user avatar)
  • Accessing your current courses
  • Viewing the global calendar
  • Submitting a support request to Canvas and/or access Canvas documentation

If you ever get lost, you can always come back to your Dashboard by selecting the Dashboard icon in the global navigation bar.

PSU’s tech support staff are still learning some Canvas features. For advanced support, they may need to research and get back to you.

User Settings

This screen detail from Canvas emphasizes the Settings link in the Account menu.
This screen detail from Canvas emphasizes the Settings link in the Account menu.

Before getting started in Canvas, update your personal settings. You’ll need to do it only once (unless your preferences change), but it’s an important step to make sure you stay connected with your classes.

Here are the main settings to review. The links lead to detailed guides:

Designing Your Course

After exploring your dashboard, user preferences, and profile, think about course design options. Canvas is a collection of tools for creating materials and activities, but you can use them for teaching in many ways. More than one tool might help you reach a particular learning goal. Learning Canvas is primarily about discovering what each tool can do and then experimenting.

Getting Started with Canvas Basics is a guide for learning more about each tool and how to use them in your course to enhance students’ experience.

Navigation Options

By default, your Canvas courses will show links to the most commonly used tools in the main navigation bar. However, you can customize course navigation and remove the tools you’re not using. This will help students find activities and materials more easily.

Using Modules

Students may find it confusing to search through multiple links for the materials and activities they need. We’ve heard from students in the Canvas pilot that it’s frustrating when instructors don’t organize course materials and activity links in modules.

Using modules to organize all your instructions, content, activities, and assignments gives students one central location to look for everything. The Modules list is your course’s “table of contents,” so place it at the beginning of your navigation list. What’s more:

  • Using weekly modules is a practice most students find helpful.
  • By using modules as your “table of contents,” you can hide Assignments, Quizzes, and Discussions from the navigation bar in the student view.

Moving Your Canvas Pilot Sandbox

You may have a sandbox created in our pilot version of Canvas. The URL for that is still pdx.instructure.com.

If you’ve migrated or begun building a course in your pilot Canvas sandbox, export that content and then import it to your new canvas.pdx.edu account as soon as possible. The pilot version will be archived at the end of the fall 2021 term, and its sandboxes will no longer be available.

Note: If you built Zoom links and other external tool links in your pilot sandbox, they may not import. Be sure to review these links after importing.

Don’t hesitate to ask for help moving your sandbox. Just contact the OAI support desk though our web form, via chat between 10 a.m. and 4 p.m., or by emailing oai_support@pdx.edu.

The final version of Canvas is branded for PSU, but full integration with external tools and with Banner enrollment will not be complete until the winter 2022 term.


Easy Wins in Canvas

Here are a few popular Canvas features to be especially excited about.

Appearance

  • simplified interface that streamlines course development for instructors and helps students navigate their courses.
  • true student view: If you want to preview your course, just switch to student view. You can even take quizzes and submit assignments in student view, and Canvas will save your scores just like a real student. You can click “Reset Student” any time to start over with a fresh test account.
  • Great mobile apps, such as the Canvas Teacher App that lets you post announcements, grade assignments, and make changes to your course quickly and easily. The Student App allows students to receive course related notifications, submit assignments, take quizzes, and participate in other learning activities.

Course Management

  • Simplified course setup: Canvas makes it quicker and easier to set up your online course content, so you spend less time clicking through menus and more time doing what’s important (like teaching!).
  • Undelete: In some cases you can restore accidentally deleted course content.
  • Easily copy files from one course to another: Under the Files tab in your personal Settings, you'll have access to all your files in all your courses — in one spot. From there you can drag a file from one course to another, which creates a copy. This is much faster than downloading and re-uploading.
  • Dashboard: This shows handy information, like whether you’ve published your course yet, assignments that are ready to grade, etc.

Communication

  • Calendaring: The Canvas calendar shows all important dates for all your courses in a single place. Additionally, the instructor can change the deadline for an assignment just by clicking and dragging the event in the calendar. Or they can create a new assignment by clicking on a due date.
  • Notifications: You can receive notifications via email, text, or in your calendar. This also applies to the mobile app.

Student Tools

  • Student collaboration: Students can be assigned to groups and have a small version of a course for just their group, where they can share materials, form discussions, create assignments for the group members, and even create sub-groups.
  • Student pages: You can allow students to create and comment on course pages for collaborative work.
  • Peer review tool: This allows students to give feedback on other students’ assignments. Feedback can be anonymous.

Course Content

  • Bulk upload and download: This can be done with drag and drop or zip upload, with an “unzip into folder” option.
  • Canvas Commons is a learning object repository that enables educators to find, import, and share resources. A digital library full of educational content, Commons allows Canvas users to share learning resources with other users as well as import learning resources into a Canvas course. These resources can be shared throughout the entire Canvas international community, just with the university, with your department, or with specific individuals.
  • Google Drive and Docs integration: Once the user authorizes it, Canvas can display a link to Google Drive in the course navigation. Student group work in Google Docs can be managed in the Collaborations tool.
  • Rich Content Editor: This has many handy features. For example, you can drag and drop hyperlinks from anywhere on the web into the editor to insert them.
  • Content prerequisites: Since students may open course materials without reviewing associated files, you can set requirements in the module. For example, you can require students to complete an activity or open a specific file in order to access other module content.

Quizzes and Grading

  • Integrated Gradebook: When you create an assignment, quiz, or discussion with a grade, Canvas automatically adds a grade item into the gradebook. You don’t have to create grade items in the Grades Tool and the activity tool and then link them together, as in D2L.
  • Streamlined attendance-taking: Canvas allows you to take attendance with almost no setup. Just open Attendance and click students’ names to mark them present or absent. An attendance grade will automatically appear in your gradebook; you only have to choose how much it’s worth.
  • Message students who…”: The Grades tool lets you send messages to specific students based on a range of grade-status variables.
  • Quiz question groups: If you use a group to put your questions into a quiz, they are connected between quiz and question bank. This means edits made to those questions in the question bank automatically update that group in the quiz, too. This is not the case for individually added questions.
  • What-if grades: Students can access the grades page and enter hypothetical grades to determine how that would affect their overall course grade. Students really appreciate this feature.

Flexible Teaching Strategies

When adapting your course to a new format, it can help to review instructional strategies. This article looks at different ways to provide content, peer learning, and student inquiry activities. In a traditional course classroom activities are synchronous (everyone is present at the same time). That includes lectures, discussions, labs, and small group work. Activities that are usually asynchronous include reading, media viewing, and homework.

With technology, teaching strategies that are usually synchronous can become asynchronous and vice-versa. For example, you can break lectures into short videos and have students view them online. Reading can become a peer activity using a shared annotation tool like Hypothes.is. Below are some strategies to help you stay flexible and explore new options.

Content Strategies

Sharing knowledge with students through written and media content is often the backbone of academic teaching. The challenge is to help them care about and question that material in productive ways. Students learn better when they feel your enthusiasm and insight. They’ll also learn more when you connect new ideas with their prior experience and knowledge.

Suggested Guidelines

Deliver or record your presentations in 15 minute “chapters” interspersed with activities. This is particularly important for challenging reading material or presentations. Some examples of what to record:

  • Demonstrate a procedure, project, or method of reasoning.
    • Show examples of the kind of work you want students to produce.
    • Explain abstract content with practical examples or case studies.
    • Show students a solved challenge and give them a new, partially-solved problem to complete individually or in groups.
    • Present recorded field work, subject-expert interviews, or sample project work.
  • Focus on introducing, roadmapping, sparking curiosity, and integrating new material with previous topics and course activities.
  • Motivate students by displaying enthusiasm for and showing the relevance of the material to real-world applications and students’ current and future lives. Students learn and remember new material when it’s presented in relation to things they already know (or think they know) about.
  • Introduce a new topic by walking through its sequenced components and methods. Build toward increasing complexity. Ideally, teach the steps in the same sequence that students must perform them.
  • Give students the most help and rapid feedback early on, followed by prompts for independent inquiry instead of direct instruction.

Note: Explore the wide range of available media and Open Educational Resources. Don’t reinvent the wheel, but address any differences between your perspective or knowledge and those presented in the external media.

Activity Ideas

Many of these are adapted from Todd Finley’s 53 ways to check for students’ understanding of course material. Students could:

  • Use audio or video to record questions and interpretations, or to amplify the course material.
  • Identify the theory or idea the material is advancing. Then identify an opposite theory and how that framework presents a different perspective.
  • Create a concept map connecting the new material to topics already covered in class.
  • List the three most interesting, controversial, or resonant ideas you found in the material and record/write a short rationale for the selection.
  • List 10 key words from the material and write/record a summary based on these words.
  • Write three substantive questions related to the content and share them with the class.
  • Summarize the author’s or presenter’s position or objective. What are its assumptions or preconceptions?
  • Identify the main point, and arguments or evidence for and against it.
  • Choose three key words or concepts from the material and define them.
  • Create a collage or video around the material’s themes, and briefly describe their choices.

Peer Learning Strategies

Students create more personalized learning experiences by engaging with each other. They often feel more comfortable asking questions and can gain deeper knowledge by explaining concepts. Peer-to-peer learning is very flexible — it can take place both synchronously and asynchronously.

Suggested Guidelines

  • Give students a clear understanding of the purpose of paired or group work. It can make students anxious or irritated, but is very effective when students feel it’s relevant and useful.
  • Interactions in class are often skewed toward more confident students. You can assign roles or have students change roles to make sure all voices are heard.
  • Address grading anxiety by making peer work low-stakes or having each student produce an artifact for individual assessment (not just a group grade).
  • Designate time within the weekly workload for students to discuss and collaborate on the group activity.

Activity Ideas

  • Have students pair up and peer review each step in a multi-step project for feedback and help (“workshop” each incremental step).
  • Pair or group students and have each address a different question or challenge. Have them share answers in a Google Doc, a discussion thread, or in synchronous breakout rooms with a shared worksheet that all groups use. This allows groups to observe each other’s work.
  • Use pairs or small groups in which each student peer teaches one concept, process, or method in their own words, and gets feedback from their peers. This can be done via Zoom or video recordings.
  • Use problem-, case-, or project-based activities divided into clearly defined contribution roles and then workshopped or presented as a group. Grade each contribution individually to reduce anxiety. This can be done via Zoom or video recordings.
  • Collaborative written reports in which each student in a group contributes one topic. This is an “authentic” exercise since workplace writing is often team-produced.
  • Have students post “One thing I understood well” and “One thing that’s still unclear” in a discussion forum. Use one student’s post as help on a topic. This lets them peer teach and highlights any topics you need to review.

Student Inquiry Strategies

Inquiry-based approaches let students discover knowledge rather than having it presented. Discovery generates better learning retention, particularly when assisted by timely guidance (Halpern & Hakel, 2003). Used across disciplines, this approach helps students learn to do scholarship rather than absorb it. Communicating findings is a key part of this process.

Suggested Guidelines

  • Inquiry learning is question-based rather than thesis-based. Spend time fostering good questions and projects. Help make them relevant to personal, social, or community issues along with course learning outcomes.
  • Students formulate new knowledge by associating it with and refining existing knowledge. Make sure you have a good benchmark understanding of what your students know, so you can give them appropriate challenges.
  • Give students inquiry or research projects before presenting a full explanatory framework. The students’ work will generate questions, making them want the explanations you present afterwards.
  • Inquiry is particularly effective when students can share their plans with other students for discussion and feedback.
  • Inquiry is most effective when students have a degree of control over their work. Try letting them choose the specific path or topic they pursue. Give them resources and guidelines instead of step-by-step directions.

Activity Ideas

  • Have students formulate a question that takes them into their environment to document evidence (social, environmental, aesthetic, political). Field-based experiential inquiry lets students connect their work to a community rather than abstract values.
  • Create a media literacy challenge for your course subject. Have students find media examples and create a process to evaluate them.
  • Have students write or revise interview questions for a subject matter expert in the community. The interview can be audio, a recorded video meeting, or an email exchange. This can also be an oral history interview.
  • Structure a group project or experiment in which each student suggests strategies, and have the group vote on the approach(es) taken. This provides a realistic experience of workplace constraints and collaboration.
  • Use a Design Thinking model to research a particular problem (physical, social, environmental), collect data, and create a prototype solution. Have students or groups present conclusions for whole-class discussion.
  • Have students find a historical artifact relevant to your course topic and analyze it using a rubric.

References

Halpern, D. F., & Hakel, M. D. (2003). Applying the Science of Learning to the University and Beyond: Teaching for Long-Term Retention and Transfer. Change, 35(4), 36–41. http://www.jstor.org/stable/40165500


Manage Breakout Rooms

Back to Zoom Tutorials

This article covers:

Note: You can also Pre-Assign Participants to Rooms.

Breakout room basics

  • You must have breakout rooms enabled on your Zoom account settings to start breakout rooms. This setting is enabled by default for PSU users. You can adjust your personal account settings through the Zoom web portal at pdx.zoom.us
  • You must be the meeting host and use the Zoom client to start breakout rooms.
  • You can have up to 50 breakout rooms per meeting and up to 200 participants total in breakout rooms.
  • Hosts can move from breakout room to breakout room and send messages to all rooms.
  • Participants can request help from a host while in a breakout room with the Ask for Help button.
  • Participants who joined the meeting through a web browser are not able to join breakout rooms. As a workaround, those participants can use the main meeting room as their breakout session space.

Create breakout rooms during a meeting

  1. Start the meeting.
  2. Click Breakout Rooms in the meeting host controls to access the breakout rooms you created.
  3. Select the number of rooms you would like to create and how you would like to assign your participants to those rooms:
    Automatically: Let Zoom split your participants up evenly into each of the rooms.
    Manually: Choose which participants you would like in each room.
  4. Click Create breakout rooms.
  5. Click Options to view and select additional options.
  6. Click Open all Rooms to send participants to assigned breakout rooms.

Learn more about managing breakout rooms.

This article was last updated on Aug 6, 2021 @ 4:37 pm.


Manage Pre-Assigned Breakout Rooms

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This article covers

Note: You can also assign rooms during a meeting.

Breakout room basics

  • You must have breakout rooms enabled on your Zoom account settings to start breakout rooms. This setting is enabled by default for PSU users. You can adjust your personal account settings through the Zoom web portal at pdx.zoom.us
  • Participants must join the meeting from the desktop client. Those who join the meeting through a web browser are not able to join breakout rooms. As a workaround, those participants can use the main meeting room as their breakout session space.
  • Self-selected breakout rooms require the desktop client to be version 5.3.0 or higher, and this is not supported on ChromeOS.
  • You must be the meeting host and use the Zoom client to start breakout rooms.
  • You can have up to 50 breakout rooms per meeting and up to 200 participants total in breakout rooms.
  • Hosts can move from breakout room to breakout room and send messages to all rooms.
  • Participants can request help from a host while in a breakout room with the Ask for Help button.

Note: Pre-assigned participants should join the meeting logged into Zoom with the email address used for pre-assigning. For PSU users, restricting the meeting to authorized users logged in with Odins will ensure pre-assigned participants are correctly mapped to meeting participants.

Manually pre-assign rooms

  1. Sign in to the Zoom web portal at pdx.zoom.us.
  2. Click on Meetings from the left navigation menu.
  3. Schedule a new Meeting or select an existing Meeting to edit
  4. In the Meeting Options section, select Breakout Room pre-assign.
  5. Click Create Rooms.
  6. Click the plus icon beside Rooms to add breakout rooms.
  7. Hover over the default breakout room name and click the pencil icon to rename it.
  8. In the Add participants text box, search for participants by name or email address to add them to the breakout room. If the email address does not automatically populate through search, type the Odin email address and press enter to add the user to the breakout room.
  9. Click Save when done adding participants to break out rooms.
  10. Save the meeting settings.

Note: You can manually pre-assign internal Zoom users that are in the PSU Zoom account. To pre-assign participants that are external Zoom users, import a CSV file.

Pre-assign rooms via CSV upload

  1. Sign in to the Zoom web portal at pdx.zoom.us.
  2. Click on Meetings from the left navigation menu.
  3. Schedule a new meeting or select an existing meeting to edit.
  4. In the Meeting Options section, select Breakout Room pre-assign.
  5. Click Import from CSV.
  6. Download the template file.
  7. Add users’ email addresses and assign them to rooms as desired in the template file:
  8. Save and upload the CSV when done.
  9. Verify your rooms and assignees and click Save.
  10. Save the meeting settings.

Create a CSV file of student email addresses

From Google Groups

  1. While signed in to your pdx.edu Google account, select Groups from the Apps menu.
  2. In the “Search my Groups” field, enter your course number and term.
  3. Select the Group for the current term.
  4. In the left navigation panel, select Members
  5. Above the list, select the download icon and export the email addresses as a CSV file.
  6. Format the addresses as in the Zoom template file.

Start pre-assigned breakout rooms during a meeting

  1. Start the meeting with participants pre-assigned to breakout rooms.
  2. Click Breakout Rooms in the meeting host controls to access the breakout rooms you created.
  3. Click Open All Rooms to start the breakout rooms.
  4. If you don’t see the rooms you pre-assigned, click Recreate then Recover to pre-assigned rooms. This can be necessary, depending on when participants joined the meeting.

Recover to pre-assigned breakout rooms

After starting the breakout rooms, you can recover to the breakout rooms assignment you previously specified. This can be useful if you changed your breakout rooms during the meeting, or pre-assigned participants have joined the meeting after you started breakout rooms.

Begin by selecting Close All Rooms to end the breakout rooms

  1. Click Recreate.
  2. Click Recover to pre-assigned rooms.

Participants will be re-organized into the breakout rooms you specified when scheduling the meeting.

Create self-selected breakout rooms

The host can now create breakout rooms with the option for participants to self-select which breakout room they would like to join. If enabled, participants can move freely between breakout rooms, without needing the host’s help.

Both the meeting host and participants need to be on Client 5.3.0 or later to self-select Breakout Rooms, and this is not supported on ChromeOS. If students cannot see the breakout room options, have them leave the meeting, update and sign into their Zoom desktop client, and rejoin the meeting.

This article was last updated on Jan 11, 2022 @ 4:35 pm.


Import a Scheduled Zoom Meeting into Canvas

Back to Zoom Tutorials

  1. On your Canvas Dashboard, select the course and then Zoom from the course navigation.
  2. Select the blue All My Zoom Meetings/Recordings link in the upper right corner.
  3. Find the meeting you want to share with students and copy the meeting ID number.
  4. Above your meeting list, select the blue Course Meetings/Recordings link.
  5. In the upper right corner of this screen, to the right of the blue Schedule a New Meeting button, there is a small square with three vertical dots. Select that and then choose Import Meeting.
  6. In the small pop-up window, paste in the meeting ID.
  7. Select the Import button. The meeting link will now be visible to students in the course.

Note: this method can only be used to share a meeting with one Canvas course. If you want to share a meeting with multiple courses, the meeting invitation link must be posted elsewhere in Canvas, such as in an Announcement.

This article was last updated on Jan 11, 2022 @ 4:04 pm.

D2L zoom area showing All Meetings tab.
D2L full list of user Zoom meetings with ID number highlighted.
D2L Zoom area import meeting menu and pop-up menu.

Zoom Webinars at PSU

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Zoom Webinars are available at PSU by purchasing event support services from OIT’s AV Events for a fee. Due to the complexity of supporting and running a webinar, PSU does not currently have webinar licenses available for DIY use.

If you would like to pay for a Zoom Webinar Event, please visit Campus Event AV https://www.pdx.edu/technology/event-av

Will a Zoom Meeting meet my needs?

We have found that many of the needs described in webinar requests can be met by a Zoom Meeting.
All active PSU users have access to a Zoom Pro/ Licensed account, which allows them to host Zoom Meetings of any duration and with up to 300 participants.
Up to 200 participants can be in up to 50 breakout rooms in a Zoom Meeting. 100 other participants can be in the main room while 200 are in breakout rooms.

Participation in Zoom Meetings vs. Webinars

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. Control of a meeting offers many options in the host’s Zoom settings, as well as facilitation techniques.

Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions. The host can also unmute the attendees. Attendees in webinars, can not rename themselves as well.

If you think you’d like a webinar, please review this Zoom Meeting and Webinar Comparison article:
https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison

Meetings

Zoom meetings are ideal for hosting more interactive sessions where you’ll want to have lots of audience participation or break your session into smaller groups.

Webinars

Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience.

Size-based indicators for Zoom modality

How many people will be attending your event?

If less than 300, what features are you interested in that indicate webinar use rather than a Zoom Meeting?

  • What style of participation is needed?

If 300-500, a Zoom Webinar may be needed. Not all features of a Zoom Meeting are available in a Zoom Webinar.

  • What style of participation is needed?
  • If a Zoom Webinar is needed, it is available by purchasing Event AV Services from OIT for a fee.

If 500+, a Zoom Webinar for 500 participants plus streaming of the webinar for the overflow audience may meet your needs.

  • What style of participation is needed?
  • If a Zoom Webinar is needed, it is available by purchasing Event AV Services from OIT for a fee.

Nearly all academic use cases can be met using Zoom Meetings and a standard PDX Zoom pro license — the account you access at pdx.zoom.us. See below for our FAQs on Zoom Meeting features.

  1. How long can meetings be?
    PDX Zoom meetings can be as long as you need. If you’re running into a time limit, check to make sure you’re logged in to your account with your PSU Odin information at pdx.zoom.us. Contact OAI Faculty Support if you continue to see a limit.
  2. How many people can join a meeting?
    Up to 300 participants can join PDX Zoom meetings. If you’re using breakout rooms, you can have 200 participants across 50 different breakout rooms. If you see a lower participant limit, check to make sure you’re logged in to your account with your PSU Odin information at pdx.zoom.us. Contact OAI Faculty Support if you continue to see a lower limit.
  3. How can I manage invitations?
    You can use the meeting registration function to set up a landing page with customized questions and the ability to send a customized registration email to your guests ahead of the meeting. This is not a recommended setting for classroom Zoom use, as it can add a barrier for students to join meetings. However it can be a valuable feature for non-class meetings.
  4. How can I manage participants during the meeting?
    Zoom has a number of features designed to help you manage meeting participants including chat, the ability mute all participants, and remove individual users. The short video below outlines how to use these features.
  5. How can I use advanced interactive features (polling, hand raising, screen sharing, etc.)?
    You can create meeting polls in advance, which you can launch during a meeting to add interactivity or ask participants questions. Participants can signal a hand raise, yes, no, or give other feedback with the nonverbal feedback feature in meetings. You can share and annotate your screen or a virtual whiteboard.
  6. How can I know who came to my meeting?
    Use the participant reports function to see details about who joined your meeting and how long they stayed.

This article was last updated on Dec 14, 2021 @ 12:14 pm.


View Zoom Meeting Attendance

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You can view participant reports for meetings you have hosted. Reports are available starting 30 minutes after the meeting concludes. The report includes a log of all participants in the meeting, including timestamps of when they entered and left the meeting.

  1. Login to your full Zoom account with your PSU Odin at pdx.zoom.us
  2. Select Reports from the left navigation menu.
  3. Click Usage from the available options.
  4. Find your meeting from the list of prior meetings. You may need to adjust the time period searched.
  5. Click the participant number corresponding to your meeting. If you do not see the participant column, try scrolling right or use the Toggle Columns option to ensure Participants is available.
  6. This will open a Meeting Participants report. Note that a participant will be counted multiple times if they left the meeting and re-entered.
  7. Optionally export the report to CSV for easy sorting, filtering, and reference.

This article was last updated on Aug 6, 2021 @ 4:28 pm.


Videoconferencing, Recording, and FERPA

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The Family Educational Right and Privacy Act (FERPA) of 1974 (Public Law 93-380), affords students certain rights with respect to their educational records and requires Portland State University to assure that those students’ rights are not abridged. FERPA protects the privacy of all “education records,” in any medium, maintained by Portland State University.

FERPA & Class Recordings: Guidance for Faculty and Staff

FERPA restricts the sharing of student records information, including student class-activities. To maintain FERPA compliance with classroom recording, it’s imperative that any class recordings which include any student activity are shared only with students, TAs, and instructors who are in the same class as the recording. Class recordings may not be reused across classes or sections.

Any recordings of students engaged in any class activities is subject to FERPA prohibitions and should not be shared beyond the class. Student class activities can include student names, voices, photo or video, and chat activities. Class recording content can not be shared outside of the class without a FERPA release from all parties.

For more information about FERPA, see the FERPA Tutorial and FERPA FAQs maintained by the Office of the Registrar.

Recommended Syllabus Statement for Class Recordings

We will use technology for virtual meetings and recordings in this course. Our use of such technology is governed by FERPA, the Acceptable Use Policy and PSU’s Student Code of Conduct. A record of all meetings and recordings is kept and stored by PSU, in accordance with the Acceptable Use Policy and FERPA. Your instructor will not share recordings of your class activities outside of course participants, which include your fellow students, TAs/GAs/Mentors, and any guest faculty or community based learning partners that we may engage with. You may not share recordings outside of this course. Doing so may result in disciplinary action.

What about recorded lectures?

Faculty recordings of themselves which do not contain any student information or activities are not governed by FERPA and can be shared across classes and sections. Instructors may wish to record lectures for multiple sections or terms and share those recordings across sections. This is acceptable so long as recordings do not include any students. For tips on recording your Zoom meetings without capturing students, see Zoom Recording and Student Privacy.

This article was last updated on Aug 6, 2021 @ 4:27 pm.