Set media permissions and share via URL

Back to Media Space Tutorials

  1. Log into media.pdx.edu
  2. Click the button with your name on it in the upper right corner, and click My Media.
  3. Find your video in the list, and click on it.
  4. Find the Actions button in the lower right.
    Actions
  5. Click the + Publish option in the list. See permissions options below.
  6. To share media, make sure it’s set to Unlisted. 
  7. Click Save.
  8. Click the Share button below the video.
    Share
  9. On the Link to Media Page tab, copy the web address.

Media Permission Levels

  • Private: Private media is viewable in your account only. No other account can see a private video.
  • Unlisted: An unlisted video is viewable by anyone with the direct link. This is the recommended setting for sharing videos with your students.
  • Published: If you have a situation where you need to set very specific access to a video, you can create a channel, and publish a video to that channel. If, for example, you want to share a video with a select group of students, but don’t want any one else to see it, you can use a channel.

To share media access with others, you need to change the default Private setting to Unlisted. Instructions are in this Share Media Via URL tutorial.

Channel Membership Roles

  • Channel Owner: The channel owner is the person who created the channel. Only the owner can delete the channel.
  • Channel Manager: A channel manager can view channel content, add media to the channel, moderate channel content, and manage users.
  • Channel Moderator: A channel moderator can view channel content, add media to the channel, and moderate channel content.
  • Channel Contributor: A channel contributor can view channel content and add media to the channel.
  • Channel Member: A member can view the channel content.

Channel Types

  • Private Channel: media in a Private channel can only be viewed or modified by by channel members.
  • Restricted Channel: media in a Restricted channel is viewable by any PSU user. The channel can be accessed via URL or by searching in Media Space. Only users who are invited to join a Restricted channel can add to or edit its media.

This article was last updated on Feb 2, 2022 @ 12:03 pm.


Download Media from Media Space

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By default, media uploaded to Media Space is not available for download. However, the media owner can enable downloading. Once enabled, anyone who can view the media file can also download it. If you don’t want that, after downloading the file you can repeat steps 1-4 below to disable downloading again.

Begin by logging into media.pdx.edu. Then select your name in the upper right corner and select My Media from the menu. Find the media file you wish to download from your list. Select the small pencil icon to the far right of that file. This opens its Edit Media Page, where you enable downloading.

Media Space Download Tab settings: Source checkbox, Save button and Go To Media link.

Media Space Download tab showing Dowload icon in the Actions column.

  1. Select the Downloads tab.
  2. Select the Source checkbox to enable downloading for this file.
  3. Select Save.
  4. Select Go to Media. This opens the Media Entry page, where you download the file.
  5. Select the Downloads tab.
  6. Select the download icon.

This article was last updated on Feb 2, 2022 @ 11:35 am.


Host and Archive Media

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Depending on whether you need a hosting site for your media or a storage site to archive and/or backup your file, you might use Media Space and or Google Drive.

Host with Media Space

We recommend uploading your videos to a media hosting platform. Media Space (media.pdx.edu) is the media hosting platform PSU contracts with. See step-by-step instructions for uploading media to Media Space.

  • A media hosting platform stores your video on a server, which provides a url where the video can be accessed, that you can share with your audience. Learn more about sharing your media.
  • The hosting platform transcodes your full size video into many ‘flavors’ of different resolutions and sizes. When a user accesses your video, the hosting platform will automatically provide them with the best ‘flavor’ for optimal quality, based on the device they are using and their internet connection. For example, a user on a smartphone does not need to see the full resolution for an optimal experience on that device, so the hosting platform will serve them a smaller resolution size, which will load more quickly, ensuring playback is not interrupted.
  • You can control sharing settings. In media space these are called publication settings. Learn more about publication settings.

 Archive and Backup with Google Drive

If you think you will want to use your video in the future in a different way or you would like to create a backup of your file, you should also consider creating a backup of your video file. We recommend uploading your video to your PSU Google Drive, which provides unlimited file storage on the cloud.

  1. Access Google drive at drive.pdx.edu.
  2. Create a folder specifically for your course or project.
    For example, if you developed your media during the Winter 2020 term make a folder in Google Drive following this pattern: DEP ### Term Year.  For example: (PSY 311 Winter 2020).If you have other documents you are backing up in this location, you might decide to make a sub folder called ‘Multimedia.
  3. Upload media files from your computer or device to the Google Drive folder.

The best practice is to use clear naming conventions for your video file name that will help you identify what it is without having to watch it. For example: PSY-311-W2020-Module1-CourseAssignments (DEP-###-TYYYY-OrgUnit-DescriptiveName).

This article was last updated on Aug 9, 2021 @ 9:18 am.


Add a Collaborator in Media Space

Back to Media Space Tutorials

In addition to sharing media via a channel or a link, you can share media and delegate collaboration privileges to your media through Media Space Collaborator roles.

  1. Log in to your My Media at media.pdx.edu
  2. Click the media item to which you would like to add a collaborator.
  3. Click Actions and select Edit.
    Media Space Actions menu with edit.
  4. Select the Collaboration tab.
  5. Click the + Add Collaborator button.
    Media Space + Add Collaborator button
  6. Search for the person you wish to add by name or Odin.
  7. Select the role(s) for the collaborator.
  8. Click Add.

Collaborator Roles and Definitions

  • Co-Editors – can edit the entry’s details and metadata, trim media, replace media, edit captions, edit chapters and edit slides. Co-editors cannot delete media or add new co-editors and co-publishers. Co-editors can see the analytics page for the media they co-edit.
  • Co-Publishers – can publish media to their entitled Categories or Channels. Group support may be enabled for the Media Collaboration features. When enabled, you can select groups that may be assigned as co-editors/publishers for an entry.
  • Co-Viewers – are only able to view media and do not have editing permissions nor are allowed to view unlisted entries, unless they are also co-publishers or co-editors of that entry.

This article was last updated on Aug 9, 2021 @ 9:20 am.


Upload Video to Media Space From YouTube

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You can download videos that you own from YouTube and upload them to your Media Space account. Downloading videos owned by other people is not allowed by Google.

Download video from YouTube

  1. Log in to your Google Account.
  2. Browse to https://www.youtube.com/my_videos.
  3. Find the video you want to download in the list.
  4. Click the drop down arrow to the right of the Edit button.
  5. Click Download MP4.

Your video should now be downloaded to your computer as an MP4 video file. For further information, see this Google Support article.

Upload video to My Media

  1. Log in to Media Space.
  2. From the Media Space home page, click Add New > Media Upload.
  3. Check the box to agree to the PSU terms of service and copyright policy.
  4. Click + Choose a file to upload.
  5. Select the downloaded file from your computer.
  6. Once the upload completes, enter a Name for the video.
  7. Enter a brief Description as needed.
  8. Enter Tags as needed.
  9. Choose a Privacy setting.
  10. Click Save.
  11. Click Go To Media, and verify that your test video plays.

Note: Videos that you have created and which are used in courses for more than one term should be captioned. Request media captioning through OAI.

This article was last updated on Jun 14, 2022 @ 10:20 am.


Turn Comments Off or On

Back to Media Space Tutorials

  1. Click on your name > My Media in the upper right.
  2. Click the Edit button to the right of the video or media item you want to change.
  3. Click the Options tab.
  4. Check or uncheck the box for Disable comments for this media.

This article was last updated on Aug 9, 2021 @ 9:18 am.


Add Search Tags to Media

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Use tags to provide descriptive search information.

  1. Click on your name > My Media in the upper right.
  2. Click the Edit button of the media you want to tag.
  3. Enter text in the Tags field.

NOTE: Use the tag field for single words or short phrases, use the description field for longer text.

This article was last updated on Aug 9, 2021 @ 9:19 am.


Upload Video or Media Item to My Media

Back to Media Space Tutorials

  1. From the Media Space home page, click Add New > Media Upload.
  2. Check the box to agree to the PSU terms of service and copyright policy.
  3. Click + Choose a file to upload.
  4. Select the file you want to upload from your computer.
  5. Once the upload completes, enter a Name for the video.
  6. Enter a brief Description as needed.
  7. Enter Tags as needed.
  8. Choose a Privacy setting. (If you want to share your video using a link, set the privacy to Unlisted.)
  9. Click Save.
  10. Click Go To Media, and verify that your test video plays.

Note: Videos that you have created and which are used in courses for more than one term should be captioned. Request media captioning through OAI.

This article was last updated on Aug 9, 2021 @ 9:17 am.