Zoom Checklist

See full Zoom-bombing prevention suggestions

Review Zoom Recording and Student Privacy and Conferencing, Web Recording and FERPA

Before Scheduling (Global Defaults)

Make sure you’ve downloaded and are using the most recent version of the Zoom client.
❗ Don’t share the meeting URL publicly.
✅ Enable Screen sharing and limit to Host Only
✅ Enable Annotation if needed during meeting
🚫 Disable Allow Participants to rename Themselves

🚫 Disable Join before host
✅ Enable waiting room
✅ Enable Only authenticated users can join and restrict to Signed in with a Portland State account (Odin)
✅ Enable Mute participants upon entry (optional, depending on class size)

Click Participants to open the Participant Panel during the meeting. Keep it open during the entire meeting for quick access to participants and settings.
Click Chat to open the Chat Panel during the meeting. Keep it open during the entire meeting for quick access to chat and settings.
Click Chat kebab menu (…) to disable or limit participant chat.
🚫 Disable Participant Annotation
Click More from the participant panel and select
🚫 Disable Allow Participants to Unmute Themselves
✅ Enable Lock Meeting once all participants have joined

❗ Use the Security panel (first available in Zoom client 4.6.10 released 4/7/2020) for quick access to
Lock Meeting (prevent additional participants from joining)
Enable Waiting Room (if not already enabled)
🚫 Disable Participant Share Screen
🚫 Disable Participant Chat
🚫 Disable Participant Renaming
Share your screen to quickly replace any inappropriate content someone else might be sharing. Host sharing overrides participant sharing.
Hover next to name of participant to
Mute audio
Stop video
Click down caret next to participant name to
Put in waiting room (temporarily remove participant)
Remove (permanently remove participant from the meeting)
Report any Zoom-bombings to OAI.

This article was last updated on Sep 22, 2023 @ 9:39 am.