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Limit meetings to authenticated users

Add a non-PSU guest to a new meeting

Add to an existing meeting

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Allow non-PSU guest access to your Zoom meeting

In the past, allowing a non-PSU guest into your meeting required you to temporarily change your settings to allow anyone with a Zoom account to join. This creates a security risk. The new security standard is to create an authentication exception for a specific non-PSU guest. You can add authentication exceptions to a single meeting, all instances of a recurring meeting, or a single instance of a recurring meeting.

Limit meetings to authenticated users

  1. Sign in to the Zoom web portal at pdx.zoom.us.
Zoom Authentication Settings
  1. Select the Settings tab on the left (1), then select the Meetings tab from the top navigation.
  2. Scroll down to Only authenticated meeting participants and webinar attendees can join meetings and webinars. Select the toggle button (2) so it is on (blue).
  3. Below this toggle button, check to see if Signed in with a Portland State account (Odin) is your current default setting (it should say (Default)), as in image below.
  4. If it is not, select Edit. (3)
Zoom Authentication Default Settings
  1. Select the checkbox to Set as default authentication option. (4)
  2. Select Save.

Add a non-PSU guest to a new meeting

You can’t add authentication exceptions to meetings that use your personal meeting ID. You must select “generate a meeting ID automatically.”

  1. Sign in to the Zoom web portal.
  2. Schedule a meeting.
  3. Under Meeting ID, select Generate Automatically.
  4. Under Security, select the check box next to Require authentication to join.
  5. Next to Authentication Exception, select Add.
  6. Enter the guest participant’s name and email address. Select Add Participant to add more exceptions.
  7. Select Save.
  8. Choose your other meeting settings, then select Save to schedule the meeting.

Add a non-PSU guest to an existing meeting

You can’t add authentication exceptions to meetings that use your personal meeting ID. You must select “generate a meeting ID automatically.”

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, select Meetings.
  3. Locate the meeting you want to add an authentication exception to, then select Edit. You may have to hover over the meeting title to see the Edit button.
  4. In the Edit Recurring Meeting dialog, choose either Edit This Occurrence or Edit All Occurrences.
  1. Next to Authentication Exception, select Add (5).
  2. Click Add Participant.
  3. Enter the guest participant’s name and email address. Select Add Participant to add more exceptions.
  4. Select Save.
  5. Modify any other meeting settings as needed, then select Save.
Meeting exception settings

This article was last updated Nov 17, 2025 @ 1:10 pm.