Early and regular communication with your students is very important. This guide offers key contact points and ways to help students get the support they need before the term even begins.

If you’re new faculty, make sure to use your Gmail account at mail.pdx.edu. This is also where you can access the Google suite of education applications. If you’re new to online teaching, contact the Office of Academic Innovation as early as possible for help preparing your course.

Email Your Students

Approximately two weeks before the start of each term, a Google Group is created for each course in Banner. You can use your class group to email all students enrolled in your course. Some tips to save time and effort:

  • These groups are maintained for two terms — so make sure to select the email address for the correct term.
  • You don’t need to work from scratch. The Office of Student Success has created helpful email templates with information for an initial email, along with a course syllabus.
  • Don’t wait until your syllabus is absolutely final. You can label it clearly as a “draft” and provide as much information as possible.

Include Student Service Links on Your Syllabus

Throughout the term your students may need PSU services. Linking to services on your syllabus is a great way to let students know what’s available. These could include free e-tutoring, disability resources, tech support, library help, and more.

Publish Your Course and Open It Early

You can publish your Canvas course before the term starts. This can help students who may have concerns about course requirements or who are new to online learning. Even if you don’t plan to teach online, it’s where students expect to find your syllabus and course materials.

Post an Announcement and Share Instructor Information

Your home page is the “megaphone” of your course. It’s reassuring for students to know you will post important announcements here, along with your contact information. If your home page is not configured for this, you can get help from OAI Support or modify it yourself.

Learn about Your Students with a Google Form Questionnaire

You can create a Google Forms Survey to learn about your students before the term starts. Along with their academic experience, during remote teaching it’s important to know whether your students have any significant constraints on their coursework.

Schedule an Early Zoom Office Hour Check-in

It can really help students to have a brief “in person” conversation before term starts. This will alleviate anxiety for students who have questions about course requirements or structure. It can also foster engagement and make your first week more productive.

Add a Zoom Check-in to the Google Class Time Calendar

Our Google Calendar automatically generates events for courses you teach. These are shared with everyone on your Banner roster. You can add your Zoom meeting link as a course event so all your students will find it there.