Back to Zoom Tutorials

Open the Zoom desktop client. Download and install it if needed and then sign in with your PSU credentials. The application has four tabs at the top: Home, Chat, Meetings, and Contacts.

  1. Select Meetings.
  2. Just below the row of tabs there is a small plus sign icon. Select that to open a menu.
  3. From the menu, select a scheduling option.
Zoom client meeting schedule interface.
Enter meeting details:
  • Title: Enter a descriptive title.
  • Description (optional): Enter an optional meeting description.
  • When: select date and time for the meeting to start.
  • Duration: Enter your planned duration. This will not cut off the meeting if you run over.
  • Time Zone: Confirm or select the correct timezone.
  • Recurring Meeting: Select this option to create a recurring meeting. Once selected, you’ll have the option to choose how often the meeting recurs, and when to stop repeating. Each occurrence will be listed in Canvas, but they will use the same meeting URL.
  • Registration: Deselect unless you need detailed attendee information from external guests.
  • Video: Choose whether the meeting host (you) and participants will join the meeting with video enabled or disabled. Users can enable or disable their video feed at any point during the meeting.
  • Audio: Ensure Both is selected.
Recommended Meeting Options:
  • Mute participants on entry (recommended for large classes).
  • Enable waiting room. This can be set to hold only non-PSU guests in your settings at pdx.zoom.us.
  • Select Record the meeting automatically in the cloud to share a recording link with students.
  • Restrict to authenticated users signed in with PSU Odins. You can adjust this for specific meetings when you expect external guests.
  Select Save. In the Meetings window you can now select the Copy Invitation button to share your meeting link with guests.