Host a Virtual Meeting with Google Hangouts Meet

Google Hangouts Meet is the newest version of Google Hangouts. Hangouts Meet can be used at PSU for video conferencing. There are many additional online resources available for Google Hangouts Meet if you need more help.

NOTE: As of June 2018, Hangouts Meet only works in Google Chrome and Mozilla Firefox version 60 or higher. View current Meet requirements.

Schedule a Meeting

NOTE: You can have up to 25 participants in a Google Hangouts Meet.

  1. Make sure you are logged out of any personal Gmail accounts to avoid confusion.
  2. Login to your PDX Gmail account with your ODIN account information.
  3. From the upper right corner, click on the Apps menu.
  4. Select Calendar from the available options.
    NOTE: You can also access Calendar via
  5. Click the red plus button in the lower right corner of the page to add a new event.
  6. Enter event details and guests.
  7. Click Save and confirm your invitation preferences.
  8. You and attendees can join the Hangout Meet via the link the calendar at the time of the meeting.
    NOTE: Calendar events with invited guests will automatically contain Hangouts Meet links. You can add a Hangout Meet to an event without invited guests by selecting Add conferencing in the event details.

Create a Durable Meeting Link for Office Hours

NOTE: You can have up to 25 participants in a Google Hangouts Meet.

  1. Make sure you are logged out of any personal Gmail accounts to avoid confusion.
  2. Login to your PDX Gmail account with your ODIN account information.
  3. From the upper right corner, click on the Apps menu.

  4. Select Meet from the available options.
    NOTE: You can also access Meet via
  5. Click + Start a new meeting.
  6. Click Start Meeting.
  7. Select the option to Copy joining info. This URL and dial-in access can be used for future meetings.
    • To use this meeting room at a later date, save the joining info. Copy the Meet URL to your syllabus, D2L page, or email; or share with those you wish to join the video conference.
    • If you need access to the meeting details after you have closed the initial dialogue box, you can find them by clicking the Meeting details tab in the lower left corner of the page.
  8. To end your call, close your browser tab, or click the red telephone icon in the lower center of your screen.
  9. When you are ready to meet with someone, navigate to your saved Meet URL and click Join Meeting.


Communicate Collaboratively with Google Hangouts Chat

Hangouts Chat is a group communication tool from Google. With it, you can create virtual rooms to chat with groups of people. Hangouts Chat facilitates quick back and forth conversation, similar to text messaging, but also preserves a searchable record of that conversation for later reference. Instructors might use Hangouts Chat to facilitate Q & A, discussions, or group communications. Hangouts Chat seamlessly integrates with Google Docs, and instructors who assign group writing projects or conduct writing coaching may find Hangouts Chat a particularly useful way to facilitate communications. Access Hangouts Chat at

You can organize two types of conversation in Hangouts Chat: Rooms and Direct Messages.

  1. Rooms are conversational spaces, to which you can add students or other PSU users to at any time. Participants can chat and share files with everyone in the Room. You might set a room for your entire course to communicate, as well as additional Rooms for students working on group projects.
  2. Direct Messages are better suited for private conversations with individuals or groups. Unlike in groups, once you have started a Direct Message conversation, you cannot add new participants.

View Google's Hangouts Chat Help.

Create and Edit Auto-Generated Captions on Your YouTube Videos

After you have uploaded a video to YouTube, you can add automatic captions using speech recognition technology. The accuracy of the captions generated varies greatly based on the sound quality of the video (i.e. voice clarity, background noise, language, and complexity of vocabulary). These captions are never 100% accurate, and it is always necessary to fix YouTube's automatic captions.

YouTube provides documentation for editing auto-generated captions.

YouTube Privacy Settings

YouTube videos are available publicly by default. You can change the settings for videos you own in your YouTube account. If you create a video that you only want specific students to be able to see, your best bet may be to create a Google Plus circle, and use it to share videos. 

NOTE: The option to create a private channel in YouTube is no longer available.

Create a Co-Managed YouTube Channel

A channel is used to organize and share YouTube videos. Each YouTube member has a channel of their own by default. This is a personal channel, that cannot be managed with other users. If you want to co-manage a YouTube channel, called a brand account, you will need to set up a new channel.

Create a New YouTube Channel
Add Channel Managers

Create a New YouTube Channel

  1. Sign into your Google account.
  2. Navigate to
  3. Select Create a New Channel
  4. Give the channel a name, and click the Create button.
  5. Verify your account, if prompted, following the on-screen directions.
  6. From here, you should be taken to your new channel page.

Add Channel Managers

Brand account channels can be co-managed. This means that multiple Google users can edit and administer the channel without sharing passwords. Only the channel owner can add managers.

  1. Browse to and select the page you want to manage. Click OK.
  2. Go to and click Add or remove managers from the Overview tab.
  3. In the Managers section, on the Overview tab, click the Add or remove managers link.
  4. Click the MANAGE PERMISSIONS button.
  5. On the manage permissions pop up, click the + icon in the upper right.
  6. Begin typing the names or email addresses of managers in the form, and select from the list.
  7. Choose a role from the list. For more information about roles, see this Google Support article.
  8. Once invitations are set, invitees will need to accept before they can begin managing.

Share YouTube Videos on D2L

You can share YouTube videos that you have created and uploaded yourself, or videos that other YouTube users have created directly to D2L. For copyright purposes, YouTube generally recommends linking to videos that you do not own.

Add Link to YouTube Video in D2L
Embed a YouTube Video in D2L
Find Link or Embed Code for a YouTube Video

Add Link to YouTube Video in D2L

  1. Click Course Content from the navigation bar of your course.
  2. Use the Table of Contents menu on the left to open the module you want to add a link to.
  3. Click on the New button below the module name.
  4. Click on Create a Link from the drop down menu.
  5. Type a descriptive name for the link in the Title field.
    • Use a descriptive title (e.g. "Haraway's Cyborg Manifesto"). Do not use titles like "click here" or "link".
  6. Copy and paste the full web link to the URL field.
    • Be sure to include http:// or https:// in the address.
  7. Check the box for Open as External Resource.
  8. Click Create.

Embed a YouTube Video in D2L

NOTE: These instructions can be used for any existing text document created in D2L. In this example, you will create a file from scratch.

  1. Go to YouTube and locate the video you want to embed in D2L.
  2. Click the Share link under the video title.
  3. Click the Embed tab.
  4. Copy the full text of the embed code from the text box under the Embed tab.
  5. In D2L, click on Course Content. Click on a module from the Table of Contents on the left.
  6. Click the New button below the module name.
  7. Click on Create a File from the drop down menu.
  8. In the text editor, click the Insert Stuff icon from the editing bar.
  9. Choose Enter Embed Code from the list of option.
  10. Paste the copied embed code and click Next.
  11. Verify the preview and click Insert.
  12. Click Update or Publish.

Find Link or Embed Code for a YouTube Video

  1. Go to YouTube and find the video you want to link or embed.
  2. Below the title of the video, click Share.
  3. Select the Share or Embed tab.
  4. Copy the URL or embed code.

For more information on sharing, see the Google Support Article on Sharing Videos.

Send an Email to your Classlist Using Google Groups

Approximately two weeks before the start of each term, a Google Group is created for each course in Banner. These groups are maintained for 2 terms. You can use your class group to email all students enrolled in your course.

NOTE: This method is completely separate from D2L mail. Emails are sent directly to students' PSU Gmail accounts.

  1. Sign into your PSU Gmail account from
  2. Click the Compose button on the left.
  3. In the To field, start typing the course name, and look for your course from the auto-complete group options. Make sure you verify the section and term you select.
    • The format for the automatic Google group is: course-[department abbreviation]-[course number]-[course section number]-[course year WITH four digit term code]
      • (e.g. ""
  4. Compose and send your email as needed.

For more information, see the OIT website article on Automatic Class Google Groups.

Tips to Minimize Connection Issues in Google Hangouts

Lost or dropped internet connections are a common problem when using Google Hangouts. Here are some tips to keep in mind before you begin your Hangout.

  • Avoid using a high traffic WiFi area. On campus, the library, the Smith Memorial Student Union and other high traffic areas at peak times may not provide sufficient bandwidth for a steady connection. Coffee shops and other public networks may have similar issues.
  • Test your connection first. If you can play this NASA YouTube video in high definition in full screen mode this should approximate the amount of bandwidth you'll need to join a Hangout.
  • Close non-essential running applications on your computer. This will reduce the amount of work your CPU has to do.
  • Limit the number of participants in your Hangout. The bandwidth needed for a hangout is variable, and increases per user. For more information on bandwidth requirements, see the System Requirements Google Support article

Getting Started with Google Hangouts

Google Hangouts is commonly used at PSU for video chats, group text chats, and to publish video content to YouTube. There are many additional online resources available for
Google+ and Google Hangouts if you need more help.

NOTE: You can have up to 25 participants in a Google Hangout.

Log In to your PSU Google+ Account

  1. Make sure you are logged out of any personal Gmail accounts to avoid confusion.
  2. Log in to your PDX Gmail account with your ODIN account information.
  3. From the upper right corner, click on the +YourName link.

Start a Video Hangout from Google+

  1. Click on the Hangouts icon from the upper right toolbar in Google+. Select New Hangout.
  2. Choose people to invite from the list, or use the search bar to add participants.
  3. Click the video icon  to start a video call.
  4. A Hangout window opens. Use the toolbar at the top of the page to invite participants, turn the microphone or camera on and off, and for other settings.
  5. If you are having audio or video problems, use this Google tutorial or contact the OIT Helpdesk for assistance.

Accept a Google+ Hangout Request

  1. Log into your Google+ account.
  2. An invitation will appear on your Google+ homepage. Click Join Hangout.
  3. A Hangout window opens. Use the toolbar at the top of the page to invite participants, turn the microphone or camera on and off, and other settings.



Google Hangouts on Air via YouTube Live

Google Hangouts is being deprecated over 2018 as Google updates to Google Hangouts Meet. However, you can still record classic Hangouts via Hangouts on Air/Youtube live.

  1. Before you begin using Hangouts on Air, you will need to verify your YouTube account. Account verification takes 24 hours.
  2. Once your account has been verified, follow this link to create a Hangout on Air via YouTube live.
  3. Under Basic Info, create a Title, and pick a Start Time.
  4. Be sure that the Type option is set to Quick (using Google Hangouts on Air).
  5. In the privacy settings drop down menu on the right, select Public, Unlisted, or Private.
    • An unlisted event is viewable to anyone with a link to the event, while a private event is viewable only by people you share the event with.
  6. Click the Go Live Now or Create Event button when you are ready to start or save your event.
  7. If you need to share a future Hangout's details with participants, click the Start Hangout on Air button and add participants. You can then leave the Hangout and come back to it at its scheduled start time.

NOTE: Your recorded video will upload to your YouTube channel once you leave the Hangout on Air.

For more resources, visit Google Support.