Set Up Collaborate Rooms for Student Groups

Note: Instructors must set up the spaces in advance of when students will need them. Students cannot create Collaborate Rooms on their own. Collaborate Rooms do not copy term to term and need to be recreated each term.

  1. From within your D2L course, select People > Collaborate.
  2. Click Create Session.
  3. Give the session a descriptive title (e.g. Group 1 Virtual Room).
  4. Set start and end dates/times for the room to be available. If the room should be available for use throughout the term, select the No end (open session) option.
  5. Click Session Settings to expand the session settings options.
  6. Change the default attendee role to Moderator. This allows students to record the sessions if they want.
  7. Click Save.
  8. Repeat steps 2-7 to create a Session for each student group.

Student Instructions to Record a Collaborate Session

Note: Only one participant needs to start and end the recording for each session.

  1. From within your D2L course, select People > Collaborate.
  2. Click the appropriate group space from the list of available sessions.
  3. Click Join Session.
  4. Once the Session has begun, click the hamburger menu (three horizontal lines) in the upper left corner.
  5. Click Start Recording.
  6. To end recording, click the hamburger menu and click Stop Recording.

Access Recorded Collaborate Sessions

  1. From within your D2L course, select People > Collaborate.
  2. Click the hamburger menu (three horizontal lines) in the upper left corner.
  3. Click Recordings.
  4. Find the recording you wish to view.

Invite a Guest to your Collaborate Session

Once you have created your session, participants who are enrolled in your D2L course can simply navigate to People > Collaborate to join the session. You can invite guests who are not enrolled in your D2L course by using a URL provided in the Collaborate session.

  1. Open Collaborate from your D2L navigation bar, by clicking People > Collaborate.
  2. Find your session in the list, and hover your cursor over the link.
  3. Click on the pencil icon on the right of the screen to edit your session.
  4. From the sidebar that opens, open the Event Details tab, and scroll down to the Guest section.
  5. Copy the Guest Link and set the Guest Joins As option.
  6. Give the URL to your guests (via email, public post, etc).

Getting Started with Blackboard Collaborate

Blackboard Collaborate is a video conference/virtual classroom connected to your D2L courses. The following video outlines the tool's functionality, and the written instructions below provide the steps for creating a new session and adding an outside guest to a session.

Create New Collaborate Session
Invite a Guest to your Collaborate Session

Create New Collaborate Session

Previous versions of Blackboard Collaborate required downloading and launching an app from your computer. The current version, released to PSU in December of 2015, runs from your web browser without additional software.

  1. Open your course in D2L by logging into https://d2l.pdx.edu.
  2. Click on People > Collaborate from the navigation bar.
  3. In the new web browser tab, create a new session by clicking the + (plus) icon in the upper right corner.
  4. In the sidebar, enter a session title, and other event details.
  5. Scroll down to click the Session Settings tab for additional settings.
  6. Click the Save button to create your session.
  7. From the My Sessions tab, you should see a link to your new session. Click on the title to access the collaborate room.
  8. Particpants who are enrolled in your D2L course can simply navigate to People > Collaborate to join the session.

NOTE: For more information about Collaborate, you can visit the Blackboard technical support website. The branding for this specific software is Blackboard Collaborate Ultra.

Invite a Guest to your Collaborate Session

Once you have created your session, particpants who are enrolled in your D2L course can simply navigate to People > Collaborate to join the session. You can invite guests who are not enrolled in your D2L course by using a URL provided in the Collaborate session.

  1. Open Collaborate from your D2L navigation bar, by clicking People > Collaborate.
  2. Find your session in the list, and hover your cursor over the link.
  3. Click on the pencil icon on the right of the screen to edit your session.
  4. From the sidebar that opens, open the Event Details tab, and scroll down to the Guest section.
  5. Copy the Guest Link and set the Guest Joins As option.
  6. Give the URL to your guests (via email, public post, etc).

Create New Collaborate Session

Blackboard Collaborate is a video conferencing tool designed with classrooms in mind. It integrates with D2L, and is automatically available for all courses. You can connect with your students via video, audio, screen-share and chat. 

  1. Open your course in D2L by logging into https://d2l.pdx.edu.
  2. Click on People > Collaborate from the navigation bar.
  3. In the new web browser tab, create a new session by clicking the + (plus) icon in the upper right corner.
  4. In the sidebar, enter a session title, and other event details.
  5. Scroll down to click the Session Settings tab for additional settings.
  6. Click the Save button to create your session.
  7. From the My Sessions tab, you should see a link to your new session. Click on the title to access the collaborate room.
  8. Particpants who are enrolled in your D2L course can simply navigate to People > Collaborate to join the session.

NOTE: For more information about Collaborate, you can visit the Blackboard technical support website. The branding for this specific software is Blackboard Collaborate Ultra.