Managing Pre-Assigned Breakout Rooms

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Note: You can also assign rooms during a meeting.

Breakout Room Basics

  • You must have breakout rooms enabled on your Zoom account settings to start breakout rooms. This setting is enabled by default for PSU users. You can adjust your personal account settings through the Zoom web portal at pdx.zoom.us
  • You must be the meeting host and use the Zoom client to start breakout rooms.
  • You can have up to 50 breakout rooms per meeting and up to 200 participants total in breakout rooms.
  • Hosts can move from breakout room to breakout room and send messages to all rooms.
  • Participants can request help from a host while in a breakout room with the Ask for Help button.
  • Participants who joined the meeting through a web browser are not able to join breakout rooms. As a workaround, those participants can use the main meeting room as their breakout session space.

Note: Pre-assigned participants should join the meeting logged into Zoom with the email address used for pre-assigning. For PSU users, restricting the meeting to authorized users logged in with Odins will ensure pre-assigned participants are correctly mapped to meeting participants.

Manually Pre-Assign Rooms

  1. Sign in to the Zoom web portal at pdx.zoom.us.
  2. Click on Meetings from the left navigation menu.
  3. Schedule a new Meeting or select an existing Meeting to edit
  4. In the Meeting Options section, select Breakout Room pre-assign.
  5. Click Create Rooms.
  6. Click the plus icon beside Rooms to add breakout rooms.
  7. Hover over the default breakout room name and click the pencil icon to rename it.
  8. In the Add participants text box, search for participants by name or email address to add them to the breakout room.
    • If the email address does not automatically populate through search, type the Odin email address and press enter to add the user to the breakout room.
  9. Click Save when done adding participants to break out rooms.
  10. Save the meeting settings.

Note: You can manually pre-assign internal Zoom users that are in the PSU Zoom account. To pre-assign participants that are external Zoom users, import a CSV file.

Pre-Assign Rooms via CSV Upload

  1. Sign in to the Zoom web portal at pdx.zoom.us.
  2. Click on Meetings from the left navigation menu.
  3. Schedule a new meeting or select an existing meeting to edit.
  4. In the Meeting Options section, select Breakout Room pre-assign.
  5. Click Import from CSV.
  6. Download the template file.
  7. Add users’ email addresses and assign them to rooms as desired in the template file.
  8. Save and upload the CSV when done.
  9. Verify your rooms and assignees and click Save.
  10. Save the meeting settings.

Start Pre-Assigned Breakout Rooms During a Meeting

  1. Start the meeting with participants pre-assigned to breakout rooms.
  2. Click Breakout Rooms in the meeting host controls to access the breakout rooms you created.
  3. Click Open All Rooms to start the breakout rooms.
  4. If you don’t see the rooms you pre-assigned, click Recreate then Recover to pre-assigned rooms. This can be necessary, depending on when participants joined the meeting.

Learn more about managing breakout rooms.

This article as updated on May 12, 2020 @ 3:52 pm